Events and Sponsorship Coordinator

Main purpose of job:

The British Government’s Embassy in Washington has an exciting opportunity for a detail oriented, creative and driven person to join the Events Team as Events Coordinator. This is a rewarding role which contributes directly to delivery of the special relationship between the UK and the US, creating opportunities to showcase the UK to key US contacts and create an environment for ongoing collaboration.

The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment alongside UK diplomats, armed forces personnel and other country-based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 850 staff with a rich and diverse background, skill sets, and experiences.

The key responsibilities of the role include working with Director of Events to plan and deliver Embassy flagship events, manage the events budget, ensuring that spend is distributed across the full range of objectives and offers good value for money, developing and maintaining relationships with potential sponsors, businesses, and organizations and acting as a liaison between in-kind sponsors and the Embassy to secure sponsorship to support delivery of events. Liaising closely with the Ambassador’s social secretary and residence staff to ensure successful delivery of all events.

The ideal candidate will be a team player with a background in fundraising and sponsorship management, a clear/effective communicator, with strong attention to detail, creative, strong prioritisation, adaptable, strong track record of problem solving and resilience.

Roles and responsibilities:

Event Coordination:

• Work with Director of Events to plan, execute and deliver Embassy flagship events.
• Liaise with external partners to produce impactful Embassy’s flagship events.
• Support contingency planning for events.
• Maintain a working knowledge of the complex needs of a wide variety of events.
• Coordinate and produce monthly events calendar.
• Manage events budget, ensuring that all spend remains within allotted budget.
• Create and maintain accurate financial reports for events budget

Sponsorship Coordination:

• Lead on the Embassy’s sponsorship strategy
• Develop and maintain relationships with potential sponsors, businesses, and organizations
• Create sponsorship packages and proposals to attract corporate support
• Collaborate with the Event Director, Department for Business and Trade, Public Diplomacy teams to promote sponsorship opportunities to potential sponsors
• Coordinate and manage sponsorship agreements, including fulfilment of sponsor benefits
• Ensure timely communication and follow-up with sponsors regarding events and activities
• Provide regular updates and reports on in-kind sponsorship activities to Senior Leadership
• Act as a liaison between in-kind sponsors and the Embassy, addressing any questions or concerns

Performs other duties as assigned.

Resources managed:

Coordinating a $400k events budget.

Essential qualifications, skills and experience

Essential on arrival:

• Knowledge of sponsorship management, fundraising strategies and best practices.
• Knowledge of event production
• Excellent interpersonal and communication skills (written and verbal).
• Ability to build and maintain relationships with sponsors and stakeholders.
• Strong organizational and event/project management skills.
• Ability to work collaboratively and effectively with a team.
• Detail-oriented and able to meet deadlines.

Desirable qualifications, skills and experience

• Experience in event production and event management
• Experience of budget management and financial reporting

Required behaviours

Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Managing a Quality Service, Working Together

Application deadline

14 April 2026

Grade

Executive Officer (EO)

Type of Position

Full-time, Permanent

Working hours per week

40

Region

Americas, Caribbean & Overseas Territories

Country/Territory

United States

Location (City)

Washington

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

USD

Salary

68,490

Type of Salary

yearly

Start Date

1 June 2026

Other benefits and conditions of employment

All selected candidates are subject to background checks and will require a security clearance prior to starting work.

Eligibility

You must have the right to live and work in the US in order to take up this role, whether in your own right or as a dependant, and be able to demonstrate that when required. If you are not a US citizen, dual US citizen or US Permanent Resident, it is your responsibility check your eligibility to work for a foreign government in the United States, and specifically to work in this role at this location, and provide proof of your eligibility via an Employment Authorisation Document or other relevant document when required. The UK Government does not routinely sponsor work visas; the job advertisement will state clearly whether sponsorship is available.

You may refer to our website for additional information: https://www.gov.uk/guidance/living-in-the-usa.

Core Hours/Hybrid Working

While many jobs in the US Network are able to offer flexibility in terms of working hours, core business hours are 09:30 to 15:00 (in the local time zone) Monday through Friday.

Employees will be expected to work from office full-time during the first 90 days of employment. After this time employees may work from home no more than 40% of the working week, subject to operational needs.

All working hours and hybrid working are position specific and subject to change at any time, without notice. If you have any questions, please address them with the hiring manager. This role will be expected to work additional hours including weekends as required by the nature of your work assignments. Whilst some hybrid working is an option for this role, please note that on-site management of related events will be required.

Learning and Development

The British Embassy and its US Network is committed to all employee’s ongoing learning and development needs. We offer a comprehensive platform for personalised learning for everything from soft skill development (communicating with impact, handling difficult conversations, time management) to more technical or professional skills necessary to complete your job (software training, formal qualifications etc.).

The UK Government operating in the US offers a substantial benefits package including generous leave, a choice of medical insurance, 401(k) matching up to 7%, extensive learning opportunities and a great work/life balance.

Unique Tax Rules

Please note that the tax arrangements imposed by the US on staff working for foreign governments, as well as those imposed by the UK Treasury on British and dual nationals working for the UK Government overseas, are atypical. The UK Government cannot withhold taxes (including FICA) on behalf of a US taxpayer. Instead, a US taxpayer is required to file taxes as if they are self-employed, and a FICA allowance is granted for those required to pay the employer contribution. Certain categories of staff (for example dual UK-US nationals and some visa holders) who work at Consulates General are not subject to US taxes. For those not subject to US taxes the UK Government reduces gross pay to a level broadly equivalent to taxed net pay. There are also social security implications for dual UK-US nationals. Please keep all this in mind when looking at the salary and the benefits package. If you are offered a job with the UK’s US Network you will be given further tax and social security information relevant to your personal circumstances and place of work; you are advised to consider this information and its impact on your circumstances carefully – potentially with the advice of a tax professional - before accepting a job.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 14th April 2026

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Only successful candidates will be contacted. Please no phone calls. Due to the high volume of resumes we receive, we cannot guarantee consideration of your application if the submission instructions are not properly followed.

Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Internal candidates must inform their supervisor before they apply to a different position.