What are the responsibilities and job description for the KP658 - Full-Time Executive Personal Assistant - NYC + Travel position at British American Household Staffing?
Overview
An ambitious executive personal assistant is sought for a High Net Worth (HNW) Individual in NYC. Candidates will manage both the personal and professional affairs of the Principal. The role will be based in NYC but candidates are required to be flexible to travel both domestically and internationally, as needed (potentially weekly, and up to several days at a time).
Responsibilities
- Manage complex calendars, including scheduling meetings and appointments
- Coordinate travel arrangements, including booking flights, accommodations, and transportation
- Handle personal errands and tasks, such as gift shopping, making reservations, and coordinating household services
- Prioritize and respond to emails and inquiries on behalf of the Principal
- Assist with financial and administrative tasks, such as budget management and expense tracking
- Maintain confidentiality and handle sensitive information with discretion
- Serve as a liaison between the Principal and various contacts, including family members, business associates, and service providers
- Anticipate needs and proactively address any issues that may arise
- Conduct research and compile information on various topics as needed
- Other ad hoc tasks as assigned
- Work with household teams to maintain wardrobe inventory for the Principal
Qualifications
- Previous experience as a personal assistant or executive assistant preferred
- Proficiency in Microsoft Office suite, AirTable, Workday and other relevant software
- University Degree
Requirements
- US passport, Green Card or EAC
- Valid driver's license and passport/ travel ready
- Excellent organizational and time management skills, with a keen sense of intuition
- Understanding of constant reprioritization and sequencing; excels at multi-tasking
- Strong attention to detail and ability to multitask
- Ability to maintain professionalism under pressure
- Discretion and confidentiality are essential
- Strong written and verbal communication skills; excellent note-taking and task management skills
- Flexibility to work outside of standard business hours as needed
Salary and Benefits
- $140-$160k plus full benefits (Medical, Dental, Vision, 401k)
