39302 | Front Desk Facilities Coordinator

Added - 10/03/26

39302 | Front Desk Facilities Coordinator

Business Operations

Rockford, IL | Contract

Job Description

Job Title : Front Desk Facilities Coordinator

Location: Rockford, IL – 100% Onsite

Salary: $20/hour

Employment Type: Contract

Role Overview

Brilliant Financial Staffing has been engaged in a search for a Front Desk Facilities Coordinator to join a growing precision machining and manufacturing company located in Rockford, IL. The company supports demanding Aerospace and Department of Defense programs and is seeking a personable, organized, and adaptable individual to serve as the face of the company while supporting front desk, facilities, administrative, and employee coordination needs.

Responsibilities

• Serve as the first point of contact for visitors, customers, vendors, employees, and other guests
• Welcome and assist visitors while maintaining accurate visitor logs, badges, and access records
• Coordinate travel and scheduling for field service technicians who travel approximately 80% of the time
• Coordinate incoming and outgoing field service technicians and assist with related administrative needs
• Answer and direct incoming calls, emails, and inquiries
• Coordinate service visits with contractors, vendors, and maintenance providers
• Submit and monitor facility maintenance requests and work orders
• Maintain safety logs, facility records, and required documentation
• Maintain inventory lists and track tasks and items requiring follow-up
• Monitor office, breakroom, and facility supplies and replenish as needed
• Assist with conference room scheduling, meeting preparation, customer visits, and supplier meetings
• Support employee onboarding activities, including workspace and badge coordination
• Provide general administrative support to Operations, Facilities, Human Resources, and Leadership teams
• Assist with document management, filing, and record retention activities
• Support company security procedures and visitor control processes
• Protect confidential, customer, and export-controlled information
• Assist with compliance initiatives related to ITAR, security requirements, and customer audits
• Help with additional administrative, facilities, and operational projects as needed
  
  

Qualifications:

• High school diploma or equivalent
• 2–3 years of professional work experience in reception, office administration, facilities support, customer service, manufacturing, or a related environment
• Outgoing, personable, and professional demeanor
• Strong verbal and written communication skills
• Excellent organizational and multitasking abilities
• Strong attention to detail and ability to maintain accurate records
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams
• Ability to handle sensitive and confidential information with discretion
  
  

Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.

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