Construction Project Coordinator

Job Title: Construction-Project Coordinator
Location: Rosemont, IL
Pay Range: $65-70K (Based on experience and qualifications)
Benefits: Health, dental, and vision insurance. 401(k)

Brilliant Financial Staffing has been engaged in a search for a Project Administrative Assistant for our client located in Rosemont, IL. Our client is a well-established organization within the construction industry who offers a wide range of construction management and planning services to it’s clients. The Project Administrative Assistant will be responsible for a variety of tasks, but a big piece of the role would be reviewing waivers and insurance certificates for accuracy and compliance. The Project Administrative Assistant role is an immediate need for our client and will be brought in on a direct hire basis.

Responsibilities:

• Thoroughly review owner contracts, change orders, subcontracts, and subcontractor change orders
• Compile and distribute original waiver packages to title companies, ensuring accuracy and completeness.
• Serve as the primary point of contact for subcontractors regarding compliance documentation, invoices, and project closeout documents
• Develop project lien waiver templates for both the organization and subcontractors, ensuring accuracy and compliance.
• Initiate requests for subcontractor insurance certificates and associated endorsements
• Collaborate with Project Management team to gather closeout documents from subcontractors, including warranties operation and maintenance manuals, and as-built drawings, and facilitate distribution to owners.
• Establish organized filing systems for original lien waivers, meticulously tracking their receipt and maintaining accurate records.
• Coordinate payment of subcontractors
• Assist in the pay application process, including the preparation of G702/703/Sworn Statement documents and their distribution to owners and title companies.
• Conduct research on municipal licensing and registration requirements to ensure compliance with local regulations.
• Facilitate employee travel arrangements and out-of-town lodging accommodations.
• Provide additional project and accounting support as needed to contribute to the successful execution of projects.

Qualifications:

• Minimum requirement of a High School Diploma; preference given to candidates with an Associates degree or higher.
• Commercial Construction industry experience is REQUIRED
• Familiar with the construction draw process including the preparation of sworn statements, AIA G702/703 forms, lien waivers, etc.
• Strong PC skills including proficiency in Microsoft Outlook, Adobe Acrobat, Excel & Word
• Strong written and verbal communication skills.
• Ability to work independently, take initiative, set priorities, meet deadlines, and follow projects through to completion
• Highly organized, detail oriented, timely and accurate.

If you or anyone you know is qualified and interested, please apply ASAP!

Brilliant Staffing, LLC is an Equal Opportunity Employer and encourages applications from all individuals regardless of race, color, religion, gender, gender identity, sexual orientation, national origin, disability, or veteran status.