Office Systems Coordinator

Are you looking for a rewarding work environment with great benefits, where you will impact the lives of others (as well as yourself)?

Position: Office Systems Coordinator

Location: Washington Blvd, Main Office

Hours: M-Th: 8:00 am- 5:30 p.m. Fri: 8:00 am - 12:00 p.m.

Starting Salary Range: $18.00 -24.00 hr

JOB SUMMARY

The Office Systems Coordinator provides administrative support to the President/CEO, Executive Team, and the Office Systems Manager.

JOB DUTIES

• Responsible for daily mail pick-up, sorting, dating, and distributing incoming mail.
• Daily stamping of outgoing mail and accurately charging postage to appropriate programs.
• Assists with the implementation of the organization's tracking system.
• Provides internal program support agency wide for Office Systems Programs.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Initiates purchases and maintains office supplies for Executive Management.
• Assists with administrative support for board functions.
• Daily data entry of all incoming checks, cash, etc. into the check log database.
• Conserves Executive Management's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications; making meeting arrangements.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Maintains Executive Management's appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provides general support equally to the President/CEO, VP of Administration, VP of Development Fund, VP or Community Service and the Office Systems Manager.

SKILLS AND QUALIFICATIONS

• Associate degree in business management, business administration, communications, or a related field. Appropriate combination of certificate programs or experience may be substituted in lieu of this requirement.
• At least two (2) years of administrative support experience, preferably in the not-for-profit sector. Five (5) years of administrative support experience preferred.
• Strong interpersonal and oral and written communication skills.
• Proficient in MS Word, Excel, Outlook, Power Point.
• Ability to type 35 WPM.
• Ability to manage multiple projects at once.
• When driving for Brightpoint, the employee must have a valid Indiana driver's license and must maintain minimum liability limits of $100,000/$300,000 on auto insurance.

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DATES FOR INTERNAL POSTING: FROM 08/05/2024 TO Until filled.

TENTATIVE DATES FOR EXTERNAL POSTING: 08/05/2024- Until filled.

APPROXIMATE DATE FOR POSITION TO BEGIN: IMMEDIATELY _______________________________________________________________________________

FOR FURTHER INFORMATION, CONTACT, HUMAN RESOURCES EXT. 206 or 255

APPLICATIONS ACCEPTED - 227 E. Washington Blvd, FORT WAYNE, IN

8:00 A.M. - 5:00 P.M., MONDAY - THURSDAY AND 8:00 A.M. - 11:00 A.M., FRIDAY

OR VIA THE INTERNET AT www.mybrightpoint.org