Payroll Representative - Brighton Consulting Group

Company Overview:

“Supporting Iowa providers of long-term care in enhancing the quality of life for those in their service.”

Our mission centers on delivering professional and technical consulting services with high standards of professionalism and integrity in our relationships with clients and others.

Summary/Objective

This Payroll Representative position will be responsible for processing facility payroll, cutting checks, calculating and reporting retirement benefits, submitting state and federal tax deposits, prepare quarterly and annual payroll tax documents, and have basic knowledge of ACA and PBJ requirements. This position will report directly to the Payroll Supervisor and work out of the Coralville, Iowa office but may require working on-site at our Corporate location in Muscatine, Iowa.

Essential Functions

This following list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities based on business necessity. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• Utilize your knowledge and training of the Wellsky software daily to process payroll for your designated clients.
• Comply with ACA and PBJ reporting requirements in a timely and accurate manner according to your supervisors’ specifications.
• Process and prepare quarterly and annual payroll tax documents such as 941, state withholding, SUTA, FUTA, and W-2’s.
• Familiarize yourself with, and regularly use the BCG Chart of Accounts and the Wellsky payroll codes.
• Process payroll and tax payments of the assigned clients with little to no errors.
• Utilize the accounts payable software to enter invoices and process checks as accurately as possible.
• Ensure the highest degree of customer service and conduct yourself professionally with clients and other team members at all times.
• Successfully interpret and follow the weekly payroll schedule and deadlines as assigned by your supervisor.
• Comply with individual customer requests and accurately compound and produce external reports.
• Escalate customer and/or account concerns to your direct supervisor for troubleshooting.
• Other projects and/or duties as assigned.

Cross Training Requirements:

• This position is responsible for cross training with other Payroll Representatives to the point of covering all Essential Job Functions of the position.
• This position may be responsible for cross training with AP Representatives to the point of covering all basic responsibilities in the case of their absence.

Education & Experience

The following are the minimum requirements for the position, which may be satisfied by an equivalent combination of education and experience.

• An associate degree in Business, Accounting, or a related field is a minimum requirement. If an applicant does not have the required education, two years of experience in the field is appropriate to qualify for consideration for employment.

Knowledge, Skills & Abilities

The following are the minimum requirements for performing the essential functions of the position.

• Wellsky Software experience preferred
• QuickBooks experience preferred
• 941, state withholding, SUTA, FUTA, and W-2’s experience preferred
• Capable of working effectively, independently, and in a team environment
• Self-motivated, goal, and detail oriented
• Flexible and adaptable to a changing work environment
• Able to prioritize multiple tasks and manage time efficiently
• Basic proficiency with financial duties pertaining to business operations of accounts payable
• Efficiency using Microsoft Word and Excel
• Flexibility pertaining to client needs and requests
• Actively listen for total comprehension
• Ask questions that enhance the understanding of a certain topic
• Relay information and/or instruction in a descriptive and understandable fashion in both written and verbal forms
• Demonstrated high level of attention to detail
• Basic-level, reasoning abilities are necessary to understand and follow basic instruction from supervisory positions either in writing or verbally.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands and fingers, handle, or feel; and talk or hear. The employee is frequently required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include the ability to regularly read from a computer, tablet or smartphone device; and to frequently operate a motor vehicle when traveling for business.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

• This position operates in a fast-paced, business-casual office environment with a moderate noise level. The employee is occasionally exposed to outdoor weather conditions throughout the year during work-related travel.

Department

Accounts Payable

Classification

• Exempt Nonexempt

Reports To

Payroll Supervisor