What are the responsibilities and job description for the Office Manager position at Bright Eyes Vision Care?
Full-Time | $19 - $25/hour Quarterly Bonus Opportunity
Monday - Friday | 8:00 AM - 5:00 PM
About Bright Eyes Vision Care
Bright Eyes Vision Care is a locally owned private optometry practice providing comprehensive eye care along with specialty services in pediatric and developmental vision, vision therapy and rehabilitation.
We are a small, close-knit team committed to providing excellent care and an exceptional experience for our patients and families.
Position Overview
We are seeking an Office Manager to oversee day-to-day practice operations, lead and support our staff, and work closely with the Practice Owner to maintain an efficient, organized, and patient-centered office.
This is a hands-on leadership position requiring strong organization, dependability, communication, and follow-through. The successful candidate will be comfortable taking ownership of problems, managing competing priorities, and helping identify opportunities to improve the practice.
Key Responsibilities
- Provide day-to-day supervision and support for our small team
- Coordinate staff schedules, PTO, lunches, and daily coverage
- Assist with employee training, performance management, and workplace concerns
- Oversee patient scheduling and front-office workflow
- Handle patient concerns and help maintain an excellent patient experience
- Serve as the practice’s primary insurance billing specialist, responsible for timely and accurate submission of medical and vision insurance claims and follow-up on rejected or denied claims.
- Oversee routine financial administration, including end-of-day reconciliation, bank deposits, accounts payable, and payroll support
- Maintain office procedures and identify opportunities to improve efficiency and workflow
- Coordinate routine administrative needs, vendors, and supplies
- Provide hands-on support to front-office and optical operations when needed
- Work directly with the Practice Owner on operational and staff-management priorities
Qualifications & Attributes
The ideal candidate will demonstrate:
- Strong organizational and time-management skills
- Excellent follow-through and attention to detail
- Professional and compassionate communication with patients and coworkers
- Ability to supervise, support, and maintain accountability among staff
- Sound judgment and independent problem-solving skills
- Ability to remain calm and effective in a busy healthcare environment
- Initiative and willingness to take ownership of responsibilities
- Ability to prioritize competing demands
Previous experience in an optometry, medical, dental, therapy, or other outpatient healthcare setting is preferred.
Experience with staff supervision, insurance billing, revenue-cycle management, accounts receivable/payable, optical operations, or EHR/practice-management software is especially valuable.
Previous Office Manager experience is preferred but not required. We are willing to train a strong candidate who demonstrates leadership potential, initiative, organization, sound judgment, and the ability to learn.
Schedule
- Monday-Friday, 8:00 AM-5:00 PM
- One-hour unpaid lunch
- 40 hours per week
- No routine evenings or weekends
Compensation & Benefits
- $19 - $25/hour, based on experience and demonstrated qualifications
- Opportunity for wage growth as proficiency and responsibilities increase
- Quarterly performance and profitability bonus opportunity for qualified Office Managers
- Accrued Paid Time Off (PTO)
- Four paid holidays
- Retirement plan with employer match, subject to plan eligibility
- Generous allotment of eye exam and material benefits
- Predictable Monday-Friday daytime schedule
About the Opportunity
As a small independent practice, our Office Manager has a meaningful influence on the daily operations and continued growth of Bright Eyes Vision Care. This position works closely with the Practice Owner and plays an important role in staff leadership, patient experience, financial operations, and practice efficiency.
We are looking for someone who takes pride in making an organization run well, notices what needs to be done, takes ownership, and is interested in developing into a trusted long-term member of the practice leadership team.
Pay: $19.00 - $25.00 per hour
Expected hours: 40.0 per week
Benefits:
- Employee discount
- Paid time off
- Retirement plan
Work Location: In person
Salary : $19 - $25