Receptionist/Conference Center Coordinator (Chicago)

At Taft, we work as one team, driven and committed to helping our clients succeed. A full-service law firm with more than 1,100 attorneys and approximately 2,000 on our team, we have the collaborative approach, advanced technological resources, and depth of services that make us a preeminent law firm.

Taft is currently seeking a Receptionist/Conference Center Coordinator to join our team in our Chicago office.

We are seeking a Receptionist/Conference Center Coordinator with 2 years’ experience to support our Chicago office. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

Duties And Responsibilities

• Greets clients and guests to the Firm.
• Receives incoming phone calls. Takes and relays messages and clearly and concisely provides directions and information to callers and guests.
• Schedules conference rooms and meetings.
• Orders and coordinates food and beverages for client and internal meetings and events.
• Routes FedEx and other incoming mail.
• Manages front desk tasks and responsibilities
• Performs miscellaneous administrative support duties for assigned office which may include validating parking tickets, arranging cab service, providing and tracking visitor badges.
• Assists other departments and practice groups with special projects which may include entering Firm invoices into LMS, processes notaries, compiling closing books and other tasks as requested.
• Assists with hospitality tasks in assigned office as needed (checking conference rooms; coordinating with IT to setup video conferencing and audio needs; communicating with office services team for timely meeting setups and breakdowns; checking conference rooms, reception area, and lounge to ensure that all are stocked, clean and organized).
  
  

Knowledge, Skills, And Abilities

• Must demonstrate a high degree of professionalism, credibility, and personal effectiveness.
• Strong interpersonal skills in order to effectively communicate by phone and with visitors with courtesy and tact.
• Thoroughness and strong attention to detail.
• Ability to collaborate well with colleagues and work effectively as a team.
• Must be flexible and dependable.
  
  

Education And Experience

• 2 years’ related experience in a professional services firm.
• High school diploma or GED required.
• Knowledge and experience with computerized voice over IP phone system required.
• Experience working in Word, Excel, and Outlook desired.
  
  

Interested candidates should apply here.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.