Event & Program Coordinator

Job Description: Event Coordinator

*** THIS POSITION IS ONLY AVAILABLE TO APPLICANTS IN HOUSTON***

Bridges is seeking a motivated and independent Program/Event Coordinator to be the driving force behind our multi-faith and civic events. This role is perfect for a self-starter who thrives on owning projects from the initial creative concept through flawless, hands-on execution. You will be responsible for translating our mission into meaningful experiences.

About Bridges

Our mission is to bring people of faith together to collaborate and build stronger communities. Our vision is a world where we celebrate people of faith as the norm rather than the exception.

"Pursue something so important that even if you fail, the world is better off with you having tried." - Tim O'Reilly

General Responsibilities:

Program and Event Ownership (Conception to Execution)

• Own the full life-cycle of select Bridges programs and events, acting as the primary point person from initial concept development and budgeting through post-event analysis.
• Proactively identify program needs, research innovative formats, and develop comprehensive execution plans with minimal oversight.
• Manage project timelines, ensuring all deadlines for content creation, speaker confirmations, marketing, and logistics are met.

Logistics Management & Coordination

• Coordinate every aspect of our events, including venue selection and booking, catering contracts, vendor negotiations, and managing relationships with external partners.
• Oversee all logistical requirements, including securing permits (when necessary), managing setup/breakdown, and ensuring all audio-visual and technical needs are met.
• Maintain accurate records of event expenses and work to ensure all events stay within the approved budget.

On-Site Management & Execution

• Attend all events and serve as the lead Site Coordinator and liaison for all internal and external parties.
• Develop and manage detailed Run-of-Show documents, ensuring all speakers, performers, and technical elements are coordinated precisely.
• Oversee volunteer and staff coordination on event days, assigning clear roles and ensuring a smooth, professional experience for attendees.
• Troubleshoot issues proactively and calmly during events, ensuring minimal disruption.

Evaluation & Reporting

• Tracking metrics (e.g., attendance goals, feedback scores, engagement levels) for each program.
• Conduct post-event evaluation, gather feedback, and prepare reports summarizing outcomes, challenges, and recommendations for future events.

Required Qualifications:

• Respect, appreciation, and/or curiosity for ALL faith traditions, ideologies, and political leanings.
• Ability to work in a high-paced environment with minimal direction.
• Experience in event planning or event coordination with a proven track record of creative, successful events
• Be highly organized, detail-oriented, discreet, and exercise tact and diplomacy.
• Creative and innovative; the ability to see alternatives and solutions.
• Display excellent communication skills, with an ability to engage and interact with senior faith and elected leaders.
• Show the ability to multi-task effectively and balance priorities in an ever-changing, fast-moving, time-sensitive environment.
• Your application will be considered as a priority if you email future@joinbridges.org and write ‘Stargate SG-1 is the best sci-fi show’ in the subject line. Include your resume as a PDF attachment. Congratulations on reading the entire job description. 
• Working knowledge of Google Suite (Google Docs and Sheets) and Zoom.

Our Workplace Environment:

We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone, too. In this role, we offer the following workplace conditions:

• Remote, forever. Our organization has always been remote, and we have no plans on taking on office space.
• Flexible hours. Our staff can spread the majority of their schedule between Monday and Thursday, during the hours when they are most productive.
• Four-day work week. We believe in long weekends and more time for yourself! Our office hours are only Monday - Thursday.
• Parent, child, and student-friendly. Do you have an upcoming exam, take care of an elderly parent, or need to be there for your children? Do what you need. No questions asked.
• Values and morals driven. Our work is driven by our faith values and rooted in the idea that we should help all people, regardless of our differences. No matter your position with us, you will be in a role to help effect change.
• No door policy. Power is gained by sharing knowledge, not hoarding it. Everyone has open access to anyone in the organization and can influence projects.

Compensation and Benefits:

This position is remote, part-time, up to 15 hours a week, with the possibility of additional hours within two months of hire. The hourly wage is between $25 – $30/hour. Paid family leave, 20 days of paid holiday leave, two weeks of paid time off (PTO), and Gympass are among the benefits each part-time employee enjoys. While we are currently unable to provide healthcare assistance, we are actively working towards this goal, along with a range of additional benefits.