Administrative Assistant

To be considered for this position; Please apply directly on our website at Bridgestochange.com/careers

Rate of Pay: $23.69

Shift: Monday- Friday 8am-4:30pm

Eligible Benefits

• 11 Paid Holidays
• 5 Additional Paid Days: 3 Self-Care, 1 Birthday, 1 Personal Holiday
• Generous PTO policy and Sabbatical
• Employer Paid Medical, Life Insurance, Short Term Disability and Employee Assistance Program
• Voluntary Dental, Vision, FSA, Long Term Disability, Critical Illness, Accident Coverage, Hospital Indemnity and Pet Insurance
• 5% Retirement Match with no waiting period
• Annual bonus program
• Annual professional development allotment
• Mileage reimbursement at federal rate for work related travel
• Inclusive workplace culture

Job Summary

This full-time Administrative Assistant is responsible for general office support with a variety of clerical activities and related tasks. The Administrative Assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, scheduling of conference rooms and greeting treatment participants, as well as additional clerical/administrative duties supporting the executive team.

Essential Job Duties and Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Greets and directs visitors and treatment participants.
• Performs front desk registration duties such as entering demographics, scheduling, and insurance verification
• Answers telephones and directs the caller to the appropriate associate. Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information.
• Receives, sorts and forwards incoming mail.
• Assists in the ordering, receiving, stocking and distribution of office supplies.
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Supports the administrative team by assisting with various administrative and clerical projects, as assigned.
• Provides high level of professional service including demonstration of respect for participants' privacy and creation of an atmosphere of dignity and participant safety.
• Collaborates and communicates effectively with community partners and BTC team regarding each participants progress.
• Abides by organization policies and procedures, confidentiality laws, professional boundaries and relevant federal/state treatment regulations and standards.
• Documents phone calls, insurance verification, lab orders and client inquiry into Care Logic EHR and Intellium.
• Enters client data into Care Logic EHR for client for reporting outcomes such as MOTS.
• Abides by organization policies and procedures, confidentiality laws, professional boundaries and relevant federal/state treatment regulations and standards.

Experience, Knowledge, Skills and Abilities

The following are the minimum levels required to successfully perform the Essential Job Duties and Responsibilities.

• Computer literate; functional ability with Microsoft products.
• Spanish bilingual strongly preferred.
• Experience with administrative and clerical duties, required.
• Experience with treatment participants, preferred.
• GED/High School Diploma, preferred.
• Demonstrated success at working effectively in a diverse, collaborative team environment, with skills in promoting inclusion and cultural responsiveness.
• Experience in collaborating with community partners to identify shortcomings in the organization and in building partnerships to improve outcomes.
• Excellent communication, trauma informed approach and conflict resolution skills.
• Ability to maintain high professional standards at all times with participant, staff, and community partners.

Working Conditions

Environment and Physical Requirements: The Administrative Assistant works in an office environment and occasionally visits other site locations. These locations are subject to a variety of environmental weather conditions including rain, snow, wind, and dust. The Administrative Assistant interacts constantly with staff, visitors, program participants, government agencies, and others. The position stands, walks, bends, lifts, and moves intermittently during working hours. The incumbent must be able to lift, push, pull and move files and equipment in excess of 15 pounds.

Position Type/Expected Hours of Work: This is a full-time position. Days and hours of work are typically Monday through Friday, forty hours per week with flexibility in scheduling. The Administrative Assistant position also travels occasionally and may be required to work extended hours including evening, weekend and/or holiday work as job duties demand.

Other Duties and Responsibilities: This job description is a summary of the essential duties and responsibilities for this job, and it does not necessarily represent an all-inclusive list of duties, responsibilities, tasks or procedures. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments. Nothing in this description restricts Bridges right to assign or reassign duties at any time.

Accommodation Statement: Essential job duties and responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. To perform the job successfully, an incumbent or applicant must possess the experience, knowledge, skills, and abilities to perform each essential duty and responsibility proficiently. If you require an accommodation in order to perform the essential duties and responsibilities of this job, please contact the Bridges to Change Human Resources Manager.

To be considered for this position; Please apply directly on our website at Bridgestochange.com/careers

Job Type: Full-time

Pay: $23.69 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

People with a criminal record are encouraged to apply

Ability to Commute:

• Portland, OR 97206 (Required)

Ability to Relocate:

• Portland, OR 97206: Relocate before starting work (Required)

Work Location: In person

Salary : $24