HOA Office Manager (Part-Time, On-Site)

HOA Office Manager (Part-Time, On-Site)

Bridgerland Meadows Homeowners Association

Logan, UT

About Bridgerland Meadows HOA

Bridgerland Meadows HOA is a community of 286 individually owned townhomes in Logan, Utah. Homes are a mix of owner-occupied and rented units. The HOA office is located at 503 W 1530 N, Logan, UT 84341.

Role

Bridgerland Meadows HOA is seeking a part-time, on-site HOA Office Manager to support day-to-day operations and serve as the primary point of contact between homeowners, contractors, and the HOA Board.

This role is approximately 20 hours per week, with 16 hours in-office on a fixed schedule split across 2–4 days per week, plus additional time responding to calls and emails outside of office hours as needed. Occasional after-hours emergency response is required.

Responsibilities

• Work in the HOA office 2–4 days per week (~16 hours total)
• Answer phone calls, texts, and emails, including outside of office hours when necessary
• Process homeowner payments using QuickBooks
• Pay bills and work monthly with the accountant
• Maintain homeowner, pet, and parking records
• Coordinate with management companies for rented units
• Coordinate repairs with the HOA handyman and independent contractors
• Troubleshoot basic construction and maintenance issues
• Manage delinquent accounts and establish payment plans
• Coordinate landscaping services and ensure contract responsibilities are met
• Manage pet waste disposal stations
• Handle clubhouse rentals and clean the clubhouse when necessary
• Set up, attend, and prepare agendas and minutes for monthly HOA meetings
• Work on the budget with the HOA board
• Serve as liaison between the HOA Board and homeowners/residents
• Field resident complaints and resolve issues when possible
• Coordinate with the booting company as needed
• Handle HOA-related insurance claims
• Address any other HOA-related issues as they arise

Preferred Qualifications

• Basic knowledge of construction, accounting, and administrative practices
• Strong phone, email, and interpersonal communication skills
• Ability to manage time and work independently without close supervision
• Experience using QuickBooks and basic accounting knowledge
• Prior HOA or property management experience
• High school diploma required

Hiring Process

1. Initial phone screening with an HOA Board member
2. In-person meeting with the current HOA Office Manager
3. Final hiring decision to be made by the HOA Board

Compensation

• $19 /hour, depending on experience
• Part-time hourly employee