Human Resources Coordinator

Calista Brice LLC

Regular

Pay Range: $22 - $26 per hour

Why choose us?

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Calista Brice do?

Calista Brice is a dynamic family of 20 companies tackling the toughest challenges in construction, engineering, and environmental services. Founded in 2012 and backed by over 60 years of industry experience, we've grown into a powerhouse group that combines the resources of a large organization with the agility and personal touch of smaller firms.

Our team provides centralized services for our companies, such as IT, HR, and business operational support. We deliver these vital services so our subsidiaries can focus on their specialized work. As part of our team, you'll develop versatile business skills while building relationships across diverse industries and making a meaningful impact on our entire organization. Your expertise will directly support our mission of strengthening our subsidiaries while creating opportunities that benefit Alaska Native communities.

What can you expect?

As the Human Resources Coordinator, you will work onsite in Houston, TX and will provide essential administrative and operational support to the HR team across multiple Calista Brice subsidiary companies. You will assist with recruitment, onboarding, union dispatch, offboarding, and administering employee benefits and HR programs. You will also support HR compliance, maintains accurate employee records, prepares HR reports, and serves as a point of contact for employee inquiries.

How will you do it?

• Maintain current knowledge of and ensure compliance with all applicable Federal, State, and local employment laws and regulations where the company operates.
• Ensure HIPAA processes are followed by maintaining PHI confidentiality.
• Assist with keeping up-to-date with company policies and government regulations, ensuring accurate filing and documentation.
• Facilitate recruitment efforts by posting job openings and ensuring job postings meet all federal, state, and corporate requirements.
• Assist in the recruitment process, including reviewing resumes, scheduling interviews, and supporting selection decisions.
• Facilitate pre-employment processes, including drug testing, background checks, and occupational health screenings.
• Communicate with stakeholders about new hire status and details to ensure timely onboarding.
• Coordinate and manage the onboarding process for non-union employees, including completing new hire paperwork and benefits enrollment.
• Assist with union onboarding and offboarding processes.
• Maintain accurate and up-to-date employee records within the HRIS (Human Resources Information System).
• Assist with administering employee benefits, including health insurance, retirement plans, and seasonal/rotational employee benefits. Act as a point of contact for benefit inquiries.
• Assist with processing benefit deductions for temporary and seasonal employees and help with annual benefits lookback reviews.
• Support annual Benefits Open Enrollment by coordinating employee participation and assisting with necessary communications.
• Assist with employee performance evaluation programs, tracking completion and ensuring timely submission.
• Review corporate and subsidiary policies with employees and address any questions or concerns they may have.
• Provide exceptional customer service and follow-up to both internal and external customers to ensure clarity and satisfaction.
• Assist with leave management, including FMLA, personal medical leave, and special leave, and e sure compliance with company policies and applicable laws.
• Track and maintain accurate records of employee leave, coordinating with employees and managers to ensure proper documentation is submitted.
• Maintain a log of compliance postings and other required documents, ensuring timely updates and postings in all relevant work areas.
• Collaborate with departments such as payroll and accounts payable to ensure smooth business workflows and process integration.
• Attend HR-related training sessions to stay informed of best practices, legal updates, and other relevant HR trends.
• Maintain department files, ensuring organization and compliance with policies and regulatory requirements.
• Assist in preparing HR reports and metrics to support management decisions (e.g., turnover, open positions, benefits participation).
• Serve as a point of contact for general HR questions from employees, escalating complex issues to the HR Business Partner.
• Assist with document preparation for audits and HR compliance reviews.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.
  
  

Supervisory Functions

This job does not have any direct supervisory responsibility.

Knowledge, Skills And Abilities

Basic understanding of human resource management principles and best practices, including recruitment, selection, training, compensation, benefits, labor relations, and personnel information systems.

Knowledge of local, federal, and state employment laws and regulations, including those specific to Alaska Regional Native Corporations and Native American tribal regulations.

Ability to manage and protect sensitive and confidential information with the utmost dis