Receptionist

We are looking for a friendly and organized Receptionist to support daily front desk operations for an architectural firm in Honolulu, Hawaii. This Contract position is ideal for someone with at least 1 year of experience who enjoys creating a positive first impression, assisting visitors, and keeping office activities running smoothly. The role requires strong communication skills, attention to detail, and the ability to manage administrative tasks in a fast-paced setting.

Responsibilities:

• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner.
• Manage front desk activities by maintaining an orderly reception area and ensuring guests receive prompt assistance upon arrival.
• Handle incoming and outgoing mail, packages, and deliveries while keeping records organized and up to date.
• Support everyday office operations by ordering supplies and monitoring inventory to help maintain business continuity.
• Operate a multi-line phone system and relay messages accurately to staff across the organization.
• Provide basic administrative assistance, including data entry, filing, and other general clerical support as needed.
• Deliver attentive customer service by responding courteously to questions from clients, vendors, and internal personnel.
• At least 1 year of experience in a receptionist, front desk, customer service, or similar administrative role.
• Ability to manage a multi-line phone system confidently and handle call routing with accuracy.
• Experience with mail distribution, package handling, and general office coordination tasks.
• Working knowledge of basic office procedures, including filing, data entry, and administrative support.
• Strong verbal and written communication skills with a welcoming and detail-oriented demeanor.
• Proven ability to stay organized, prioritize tasks, and maintain attention to detail in a busy environment.
• Comfortable ordering office supplies and tracking inventory to support day-to-day operations.
  
  

We are looking for a friendly and organized Receptionist to support daily front desk operations for an architectural firm in Honolulu, Hawaii. This Contract position is ideal for someone with at least 1 year of experience who enjoys creating a positive first impression, assisting visitors, and keeping office activities running smoothly. The role requires strong communication skills, attention to detail, and the ability to manage administrative tasks in a fast-paced setting.

Responsibilities:

• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate team members in a courteous and efficient manner.
• Manage front desk activities by maintaining an orderly reception area and ensuring guests receive prompt assistance upon arrival.
• Handle incoming and outgoing mail, packages, and deliveries while keeping records organized and up to date.
• Support everyday office operations by ordering supplies and monitoring inventory to help maintain business continuity.
• Operate a multi-line phone system and relay messages accurately to staff across the organization.
• Provide basic administrative assistance, including data entry, filing, and other general clerical support as needed.
• Deliver attentive customer service by responding courteously to questions from clients, vendors, and internal personnel.
• At least 1 year of experience in a receptionist, front desk, customer service, or similar administrative role.
• Ability to manage a multi-line phone system confidently and handle call routing with accuracy.
• Experience with mail distribution, package handling, and general office coordination tasks.
• Working knowledge of basic office procedures, including filing, data entry, and administrative support.
• Strong verbal and written communication skills with a welcoming and detail-oriented demeanor.
• Proven ability to stay organized, prioritize tasks, and maintain attention to detail in a busy environment.
• Comfortable ordering office supplies and tracking inventory to support day-to-day operations.