Sr. Payroll Tax Analyst

We are seeking a detail-oriented Senior Payroll Tax Analyst to oversee payroll tax compliance for North America, reporting, reconciliation, and regulatory requirements across a multi-state payroll environment. This role is responsible for ensuring accurate payroll tax calculations, filings, remittances, and employee tax reporting while supporting payroll operations and process improvements. The Payroll Tax Analyst will work closely with Payroll, Human Resources, Finance, and third-party vendors to ensure compliance with federal, state, and local tax regulations.

Key Responsibilities

Payroll Tax Compliance

• Ensure compliance with federal, state, and local payroll tax laws and regulations.
• Monitor legislative and regulatory changes affecting payroll taxes and assess operational impacts.
• Coordinate implementation of payroll tax updates and compliance requirements.
• Maintain payroll tax procedures, controls, and supporting documentation.

Tax Filing & Reporting

• Review and validate payroll tax calculations, deductions, and withholdings.
• Support preparation and reconciliation of quarterly and annual payroll tax filings.
• Coordinate year-end reporting activities, including W-2 processing and related tax filings.
• Ensure timely and accurate submission of tax payments and regulatory reports.

Tax Reconciliation & Analysis

• Perform payroll tax account reconciliations and identify discrepancies.
• Research, analyze, and resolve payroll tax variances and compliance issues.
• Audit payroll data to ensure tax accuracy and proper jurisdictional assignments.
• Analyze payroll tax trends and prepare reports for management.

Agency Correspondence & Issue Resolution

• Respond to federal, state, and local tax notices and agency inquiries.
• Partner with third-party tax providers and government agencies to resolve payroll tax issues.
• Manage tax account registrations, unemployment tax rates, and jurisdictional updates.
• Track and document resolution of payroll tax notices and compliance matters.

Systems & Process Improvement

• Participate in payroll system testing related to tax updates and regulatory changes.
• Assist with payroll tax automation initiatives and process enhancements.
• Support implementation of system upgrades, acquisitions, and organizational changes.
• Recommend process improvements that increase efficiency, accuracy, and compliance.

Cross-Functional Collaboration

• Partner with Payroll, HR, Finance, Accounting, and external vendors on payroll tax matters.
• Provide guidance regarding payroll tax regulations and compliance requirements.
• Support audits by providing payroll tax documentation and analysis.
• Assist with special projects and reporting requests as needed.

Qualifications

Required

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience.
• 3 years of payroll tax, payroll compliance, or payroll administration experience.
• Exposure to Canadian payroll tax
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience managing payroll tax filings, reconciliations, and agency correspondence.
• Proficiency with payroll systems such as ADP, Workday, UKG, Ceridian Dayforce, SAP, Oracle, or similar platforms.
• Advanced Microsoft Excel and analytical skills.
• Strong attention to detail and problem-solving abilities.

Preferred

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience supporting multi-state payroll environments.
• Knowledge of SOX controls and audit requirements.
• Experience working with large employee populations and high-volume payroll processing.