Fiscal Specialist - Administration (251114001)

This position is 8 hours/day for 260 days/year

The Fiscal Specialist provides accounting duties through the preparation of reports, reviewing pay applications, and tracking projects/payments. This position will have a focus on Accounts Payable duties and is responsible for the accurate and timely processing of vendor invoices, employee reimbursements, and payments in accordance with district policies, state regulations, and established accounting procedures. This role ensures strong internal controls, supports financial reporting, and maintains positive vendor relationships. The Specialist also provides support to other accounting functions within the Business Office as needed. Strong accounting and Excel skills are required.

This position requires the successful passing of our district Clerical Skills Test (70%) and the passing of our typing test with a score of at least 40 wpm. Testing must be complete to be considered for the position.

BREMERTON SCHOOL DISTRICT 100-C

JOB DESCRIPTION - FISCAL SPECIALIST

Reports to and evaluated by: Director of Finance or Designee

JOB SUMMARY:

The position of Fiscal Specialist is responsible for performing accounting and bookkeeping functions, including student enrollment data, grant expenditures, accounts receivables, and preparing and tracking reports related to the district’s business operations.

ESSENTIAL FUNCTIONS:

• Gather enrollment data from individual schools on a monthly basis, input into District reports, and transmit to OSPI
• Prepare, analyze, and interpret financial reports
• Compile data for semi-annual student enrollment ethnic reports
• Create monthly expenditure reports for federal/state grants and transmit data to OSPI
• Make appropriate journal entries and changes related to grant awards and expenditures, maintaining necessary audit compliance
• Process accounts receivables; verify receipt of items, signature authorizations, and proper account coding
• Input and maintain records and files for accounts receivable processing and reporting ensure accuracy of information; comply with state record retention requirements
• Prepare journal entries for monthly apportionment to appropriate budgets
• Prepare monthly journal vouchers as necessary and make corrections or distribute costs
• Work in conjunction with Kitsap County Treasurer pertaining to investments, cash transmittal, debit/credit statements; reconcile related district and county records
• Provide required fiscal reports for board meetings
• Reconcile monthly bank statements, following up on any discrepancies
• Provide strong customer service to district staff and the community
• Other related duties as assigned

QUALIFICATIONS:

• Education: High school diploma or equivalent required. Post-secondary education and/or training in accounting preferred
• Experience: Two years recent experience performing general accounting functions. School district experience preferred
• Demonstrated proficiency and accuracy in performing mathematical calculations
• Possess advanced skills in operating a computer
• Knowledge of complex accounting practices, mathematical calculations, word processing, spreadsheet and database software; WSIPC/Skyward software experience preferred
• Knowledge of Washington State accounting procedures and practices preferred
• Ability to communicate effectively both orally and in writing, demonstrating the proper use of grammar, punctuation and spelling
• Ability to work with minimal supervision; organize and prioritize work; establish and maintain cooperative working relationships with staff and the community
• Possess effective human relations skill
• Ability to maintain confidentiality in all work-related matters