Administrative Assistant-Central Office

BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT VACANCY POSTING

CLASSIFICATION VACANCY: Central Office Administrative Assistant

LENGTH OF WORK YEAR: 260 days

SCHEDULE: Monday-Friday/8 hours per day

JOB OBJECTIVE: Provides office administration and secretarial services to one or more district administrators.

Essential  Functions:          

• Identifies work priorities to focus on tasks that require immediate attention.
• Identifies clear roles and expectations for personnel and volunteers assigned to the office.
• Monitors office productivity. Identifies opportunities to enhance operational efficacy.
• Assists office visitors. Answers routine questions or directs inquiries to appropriate staff.
• Answers/directs telephone calls. Prepares detailed messages when employees are not available.
• Sorts and distributes mail. Prepares photocopies. Collates printed materials.
• Schedules appointments. Organizes materials for meetings. Transcribes minutes as requested.
• Provides backup support for other departments. Assists with special projects as directed.
• Assists with the office inventory control system to ensure dependable supply levels.
• Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance (e.g., customer service, product quality, reliability, etc.).
• Maintains effective document and records management systems. Prepares timely files. Monitors reporting deadlines. Complies with district records retention and disposal policies.
• Performs database research and quantitative analyses for administrative reports.

Required Qualifications:

• High School Diploma;
• Submit and pass a BCI and FBI Criminal Record Check per ORC 3319.391;

Preferred Qualifications:

• Previous experience in PowerSchool 
• Previous experience in EMIS

Required Knowledge, Skills, and Abilities:

• High ethical standards and integrity;
• Consistently dependable and flexible.
• Accepts new responsibilities/assignments willingly;
• Proficient in office protocols, data entry, spelling, proofreading, and the correct use of grammar;
• Ability to accurately analyze, compile, and record data sets essential to the operation of the district;
• Pays careful attention to details, and provides effective customer service;     
• Effective, active listening skills         
• Organizational and problem-solving skills
• Ability to effectively complete the Job Description, Duties, and Responsibilities
• High-quality leadership skills
• Exemplary verbal and written communication skills

Professional Behavior Functions:

• Respects personal privacy. Maintains the confidentiality of privileged information;
• Maintains open/effective communications. Uses problem-solving techniques to address and resolve questions/concerns tactfully;
• Supports community participation in school-sponsored activities that enhance student learning;
• Complies with drug-free workplace rules, board policies, and administrative guidelines/procedures;
• Participates in staff meetings and professional growth opportunities as directed;
• Takes precautions to ensure safety. Watches for conduct/situations that may indicate a problem. Works with supervisors to manage or eliminate risk factors

Other Duties and Responsibilities

• Attend meetings and in-services as required                   
• Respond to routine questions and requests in an appropriate manner           
• May require hours outside of the regular workday                 
• The Superintendent/Designee may assign other duties directly related to the position's essential functions.

Those interested must apply online at www.bbhcsd.org. Once on our district’s website, click on “Departments,” then “Human Resources,” and “View Open Positions.” Next, locate this job posting and click on “Apply.” The posting will remain open until the position is filled. For additional information, please contact Sherry Lanza at 440-740-4011 or lanzas@bbhcsd.org.

Pre-employment drug screening and background checks are required.

The Brecksville-Broadview Heights Board of Education is an equal opportunity employer and does not discriminate based on sex, race, religion, age, handicap, disability, or national origin in employment and educational programs and activities operates.