Facilities Coordinator

Job Title: Facilities Coordinator Reports to: Chief Administrative Officer (CAO) FLSA Code: Full time, Exempt with benefits Hours: 40-hour workweek with occasional evenings and weekend hours Program Area: Administrative Location: Men’s Center, 402 N St Louis, Chicago, IL 60624 POSITION SUMMARY The Facilities Coordinator is a hands-on position that works to ensure that Breakthrough facilities, building equipment, grounds, and vehicles are well maintained and kept in good repair. ESSENTIAL RESPONSIBILITIES/FUNCTIONS Monitor each facility daily and perform weekly inspections of facilities and building equipment. Oversee contracts with outside vendors for janitorial, landscaping, and snow removal, recommending changes in vendors as needed and reviewing proposals for new services. Oversee all preventative maintenance contracts with outside vendors for building systems including, but not limited to, heating-ventilation-air conditioning, fire safety, solar, and plumbing. Oversee warranty repairs for new buildings, covered building systems (roofing), and physical assets such as furniture. Draft building maintenance and safety procedures as applicable. Oversee building Work Request process, ensuring prompt resolution of maintenance issues. Serve as primary contact for emergency building issues. Perform basic building repairs of building as needed (e.g., basic electrical, plumbing, and drywall/paint repairs). Oversee selection of outside vendors for larger or more technical repairs and coordination of repair work. Assist with procurement of materials needed for building repairs and maintenance. Perform monthly inspections of Breakthrough vehicles to ensure that they are in safe working condition. Maintain a maintenance log and preventative maintenance schedule for each vehicle. Help assess vehicle needs and coordinate repairs of vehicles as needed. Work with CAO to determine priorities for the enhancement, repair and modification of building facilities and equipment; develop plans for enhancement as well as ongoing and preventive maintenance. Solicit proposals and/or bids from service providers where appropriate and make recommendations for optimal selection. Performing other duties as assigned Demonstrated Values Independently follows agency policy and procedures Follows through with commitments including meeting established timelines Identifies and resolves difficult issues Project a professional image to all internal and external customers ensuring proper grooming Promote customer care through all actions and behaviors Works effectively with diverse staff, communities and population served Maintain a high degree of sensitivity, tact, and diplomacy during stressful situations. A passion for the mission of Breakthrough QUALIFICATIONS High School Diploma or GED 3-5 years prior experience in facilities management, preferably in a non-profit or affordable housing context Ability to relate well to and coordinate with the people being served, solve problems, communicate effectively, gather and analyze data and make concise, accurate reports, and recommendations Must possess good organizational and time management skills required to manage a broad set of responsibilities. Strong computer skills and a working knowledge of Microsoft Excel Flexibility and team-oriented Must maintain a valid driver’s license along with daily access to a vehicle and acceptable driving record. Required Knowledge, Skills and Abilities Ability to demonstrate initiative and follow-through and be comfortable working in a changing environment Demonstrate a willingness to consistently improve work performance through relationships and guidance Maintain a high degree of sensitivity, tact, and diplomacy during stressful situations. Maintain confidentiality with sensitive information SUPERVISION Direction received from the Chief Administrative Officer Has no direct reports PHYSICAL REQUIREMENTS AND WORKING CONDITIONS Work Environment While performing the duties of this job, the employee will work in a multi-purpose facility and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate but can be high depending on the activities in the facility. Physical Demands While performing the duties of this job, the employee is frequently required to walk and/or sit; use hands and fingers to feel objects, tools or controls, reach with hands and arms; balance; stoop; regularly talk or hear. The employee must be able to bend, stoop, pull, lift as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift, carry or move at least 50 pounds. Must adhere to proper handling and lifting techniques. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations will be provided to enable individuals with disabilities to perform the essential functions Safety Requirements Prior to the first day of work, must complete a criminal background and sex offender clearance. Equipment Used The employee will generally use power/builder tools, general office equipment including but not limited to telephone, computer, calculator, copier, overhead projector, paper shredder, paper cutter, and filing systems. BENEFITS Medical - We offer group medical benefits through UnitedHealthcare to full-time employees. You have the option of choosing between a PPO or HMO plans. Depending on the plan you choose, there may be no cost for an employee single coverage. There is a cost per pay period for coverage for family (i.e., employee plus spouse; employee plus child(ren) or employee plus spouse and child(ren). Dental - We offer group dental benefits through UnitedHealthcare to full-time employees. You have the option of choosing between a PPO or HMO. This is an employee paid benefit. Vision - We offer group vision benefits through UnitedHealthcare to full-time employees. This is an employee paid benefit. Life - Through UnitedHealthcare, we offer full-time employees term life insurance to the employee’s family in case of death. The cost of this benefit is paid fully by the organization. Short and long-term disability - If you become disabled, UnitedHealthcare provides both short-term and long-term disability insurance to full-time employees. The cost of this benefit is paid fully by the organization. 401 (k) Plan - We offer a 401(k) plan which is a tax-deferred annuity to assist full-time employees in planning for retirement. We match 50% of your contribution up to a total of 3% of your base salary. Section 125 Plan (FSA) - Through TASC, we allow full-time employees to make contributions toward premiums for medical insurance, out-of-pocket medical expenses, dependent care expenses, and/or transit and parking on a “before tax” rather than an “after tax” basis. Vacation Days - Full-time employees in this position are eligible to accrue vacation days at a rate of 6.67 – 13.33 days per month based on tenure with the organization. Personal Days - Full-time employees in this position are eligible for up to 3 personal days annually, pro-rated in year one. Sick Days - Full-time employees in this position are eligible for up to 10 sick days annually, pro-rated in year one. COMPENSATION The actual salary within the range is determined by many factors including but not limited to skills, experience, education and internal equity. $60,000 - $65,000/annually Breakthrough is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, sex, national origin, age, disability, marital status, veteran status, political affiliation, sexual orientation, or any other non-merit factors. If a reasonable accommodation is needed for any part of the application and hiring process, please contact us via the telephone number listed above. The decision to grant reasonable accommodation will be on a case-by-case basis.

Salary : $60,000 - $65,000