Administrative Assistant

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

ADMINISTRATIVE ASSISTANT

Reporting to the Assistant Vice President (AVP), Office of the Chief Operating Officer (COO), the Administrative Assistant plays a key role in supporting executive operations and ensuring the efficient day-to-day functioning of the COO’s office, Property Management, and Programs. This position serves as a central point of coordination, communication, and organization across departments.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage front desk operations, including greeting visitors, answering phones, and directing inquiries

• Manage the COO’s calendar, prioritizing meetings and balancing strategic initiatives with operational needs

• Coordinate conference room scheduling and maintain shared calendars
• Process expense reports and credit card reconciliations
• Order and track office supplies
• Handle incoming and outgoing mail
• Maintain organized physical and digital filing systems

• Coordinate calendars for other leadership including staff meetings, travel arrangements, conference and event registration, and organizing meeting materials.
• Assist with document formatting, editing, printing, and obtaining proper signatures for important documents
• Handle sensitive information with discretion and high judgment
• Maintain a professional, organized, and welcoming office environment
• Provide coverage for the 5^th floor reception desk as needed
• Coordinate logistics for approved meetings and events, including scheduling, vendor coordination, materials preparation, and on-site support
• Perform other related duties as assigned

KEY COMPETENCIES

• Excellent written and verbal communication skills
• Strong multitasking abilities, attention to detail
• Strong interpersonal skills, cultural humility, and the ability to work effectively with people from diverse backgrounds and roles
• Commitment to the organization’s mission

MINIMUM QUALIFICATIONS

• High School diploma or equivalent required
• Minimum 2 years of experience in administrative support or related position required
• Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams

Salary : $25 - $33