Office Support and Breakroom Coordinator

Description

Overview

We are seeking a highly organized, personable, and proactive Office Support & Facilities Coordinator to be the welcoming face of our company and the key support for our daily office operations. This dynamic role is responsible for front-desk reception, maintaining the professional appearance and functionality of employee breakroom, and providing essential administrative support to our teams. The ideal candidate thrives in a fast-paced environment and possesses exceptional communication and multitasking skills.

If you are a highly dependable, energetic, and detail-oriented professional who takes pride in creating a seamless and positive work environment, we encourage you to apply!

Wage: $18.50–$24.00 per hour

Location: Bread Alone Wholesale Bakery - 2121 Ulster Avenue, Lake Katrine NY 12449

Schedule: Full -Time and Part -Time positions available

• Full - Time, Weekdays: Monday - Friday / 8:00 am - 4:30 pm
• Part - Time, Evenings: Monday - Friday / 4:00 pm - 9:00 pm
• Part - Time, Weekends: Saturday & Sunday / 8:00 am - 4:30 pm 

Requirements

Key Responsibilities

The duties for this role fall into three main categories:

1. Reception and Guest Services (The Welcoming Face)

• Greet and welcome all guests, clients, and vendors with professionalism and warmth.
• Manage the main office phone line, directing calls and taking accurate messages as necessary.
• Manage the incoming and outgoing mail and packages, including sorting, distributing, and preparing shipments.
• Maintain the security of the office by monitoring visitor access and issuing temporary badges.
• Schedule and manage meeting room bookings and ensure they are clean and prepared before and after use.
• Maintain a tidy and presentable reception area.
• Other

1. Facilities and Breakroom Management (The Proactive Organizer)

• Oversee the employee breakroom, cold case and Dishwasher area, ensuring it is clean, stocked, and orderly throughout the day.
• Manage inventory and purchasing of cold case and breakroom supplies (coffee, snacks, beverages, plates, etc.), staying within an approved budget.
• Perform daily tasks like loading and unloading the dishwasher, wiping down counters, and ensuring all appliances are in working order.
• Monitor and maintain stock of general office supplies (paper, pens, toner, etc.) and coordinate with vendors for timely deliveries.
• Act as a point of contact for office maintenance requests (e.g., light bulb changes, minor repairs) and liaise with building management or external contractors.
• Other

1. Administrative and Team Support (The Essential Backbone)

• Provide general administrative and clerical support, including data entry, filing, scanning, and photocopying for various departments.
• Assist in the preparation of presentations, reports, and other documents as directed by management.
• Coordinate and assist with internal office events, catering for meetings, and employee celebrations.
• Manage expense reports and process invoices related to office supplies and facilities.
• Assist in onboarding new employees with desk setup, supply provision, and introductory office tours.
• Other

Qualifications

• 1–3 years of experience in a similar role (reception, administrative support, or office management).
• High School Diploma or equivalent; an Associate's or Bachelor's degree is a plus.
• Excellent proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills with the ability to manage multiple tasks simultaneously.
• Exceptional interpersonal and communication skills (both written and verbal).
• A proactive attitude and a willingness to take initiative to solve problems.
• Must be able to lift up to 50 pounds (for stocking supplies).
• The Bakery is open 365 days a year and team members must be willing to work consistently throughout the year which includes holidays and weekends

Perks & Benefits

• Employee Ownership: Join our ESOP after 1,000 hours—you’ll literally own a part of the company
• Medical Coverage: Healthcare provided through CDPHP for full-time employees
• Dental Coverage: Dental care provided through Delta Dental for full-time employees
• Free Vision: Fully covered for full-time employees
• Free Life Insurance: Fully covered for full-time employees
• Paid Time Off: Including vacation days for full-time employees and wellness days for all full-time and part-time employees
• 401(k) Match: 4% company match after 6 months for full-time employees
• Discounts: Free brewed coffee/tea and one free espresso drink while working. 50% discount on Breads, Pastries, Meals, and Retail items
• Tuition Support: Up to $2,000/year to grow your skills for full-time employees

Bread Alone's Worldview:

Bread Alone Began in 1983 with simple intention: To feed people organic bread baked from a wood-fire brick oven. We run the bakery today with the optimistic belief that good food, an equitable economy and a healthy planet can thrive together. At the heart of our endeavors lies the profound belief that individuals are integral to every positive impact we make. Join us as we collectively strive for excellence in aligning our aspirations with meaningful actions.