ACCOUNTING COORDINATOR

Brazosport College Job Description

Position Title: Accounting Coordinator

FLSA Status: Not Exempt

Pay Grade: Grade 8

Reports To: Purchasing Manager

Position Summary

Supports Brazosport College’s financial operations by performing complex accounting, payroll, reconciliation, and procurement card compliance functions. Conducts detailed review of procurement card reports for over 100 cardholders, reconciles College banking and departmental accounts, processes monthly and bi-monthly payroll-related activities, prepares payroll journal entries and tax entries, and supports institutional compliance and audit readiness. Exercises independent judgment, critical thinking, and effective communication while ensuring adherence to College policies and procedures.

Essential Functions

• Conduct detailed review of procurement card reports for more than 100 cardholders to ensure compliance with College purchasing policies, procedures, documentation requirements, approvals, and applicable regulations.
• Review procurement card documentation for completeness, account coding, tax exemption compliance, business purpose, and reconciliation accuracy; identify discrepancies and communicate with employees and departments to resolve issues.
• Perform monthly reconciliation of College bank accounts, including E&G, Auxiliary, Clarion, Community Ed, I&S, Restricted, BC Foundation, and Foundation Scholarships; to ensure accuracy, completeness, and compliance with accounting procedures; investigate and resolve discrepancies.
• Process monthly and bi-monthly payroll-related activities, prepare and distribute payroll communications, and prepare, reconcile, and post payroll-related journal entries including payroll tax entries and adjustments.
• Maintain organized accounting records, reconciliation schedules, and supporting documentation for audit readiness, month-end activities, and institutional compliance.
• Provide guidance to employees and departments regarding discrepancies through independent analysis and sound judgment; recommend process improvements to increase operational efficiency and compliance.
• Performs other duties as assigned.
• This is not a remote work position
• 100% on-site presence

Required Qualifications

• Associate’s degree required. Bachelor’s degree preferred or equivalent combination of education and progressively responsible accounting, payroll, reconciliation, or financial operations experience.
• Two (2) years of financial office experience. Minimum of three (3) years of progressively responsible experience in accounting, payroll processing, reconciliation, financial reporting, or related business office functions.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Knowledge of accounting principles, financial recordkeeping, payroll processing, reconciliation, and internal controls.
• Ability to analyze financial information, identify discrepancies, and recommend solutions.
• Ability to interpret and apply College policies, procedures, and financial regulations.
• Ability to reconcile accounts, process financial documents, and perform data entry with accuracy.
• Strong written, verbal, and interpersonal communication skills.
• Strong organizational and time-management skills.
• Ability to work independently and as part of a team while maintaining confidentiality.
• Ability to prioritize competing deadlines and exercise sound judgment.

EQUIPMENT USED:

List equipment you regularly use on your job.

Computer, scanner, Empower software, calculator, typewriter, printer (s), fax, copier, telephone, procurement card management platform, PDF editing tools.

Physical Requirements

Able to traverse campus, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, bending, vision, hearing, and talking.