Executive Assistant to Chief Executive Officer

Executive Assistant to the CEO

Location: Oklahoma City, OK — Full-time, in-person

Salary: $68,000–$80,000 DOE (plus benefits)

Reports to: Chief Executive Officer

About Us

Brave United is a 501(c)(3) organization dedicated to supporting human trafficking and child exploitation response efforts, strengthening public safety foundations, and advancing wellness initiatives for law enforcement and first responders. Our work is rooted in faith, integrity, and compassion. We are a mission-driven team committed to lasting, positive impact.

Position Summary

The Executive Assistant to the CEO will serve as the CEO’s right hand, enabling executive effectiveness by managing high-priority administrative functions, confidential communications, travel logistics, and special projects. The ideal candidate is highly organized, proactive, discreet, and skilled at juggling competing priorities while representing the organization professionally to internal and external stakeholders.

Key Responsibilities

• Provide comprehensive administrative support to the CEO, including calendar management, meeting coordination, and prioritization of requests.
• Draft, edit, and format confidential documents, reports, briefing materials, and presentations with attention to detail and professionalism.
• Coordinate domestic and occasional international travel (airfare, ground transportation, lodging) and prepare detailed itineraries, expense reports, and travel risk briefings as needed.
• Organize and manage logistics for meetings, internal communications, and 6–8 annual events (ranging from small stakeholder meetings to large donor or community events); liaise with vendors, prepare timelines, and manage budgets.
• Manage incoming communications on behalf of the CEO, triage requests, and follow up with appropriate staff or external partners.
• Support special projects and initiatives as assigned, including board and committee meeting preparation and follow-up.
• Maintain confidentiality for sensitive information and exercise sound judgment in handling personnel- or mission-sensitive matters.
• Maintain and improve office systems, document management, and process efficiencies.

Qualifications (Required)

• 5 years of experience as an Executive Assistant, senior administrative professional, or similar role supporting C-level executives.
• Advanced written and verbal communication skills; experience preparing executive-level reports and presentations.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and/or Google Workspace; familiarity with calendar and travel booking tools.
• Proven event planning and vendor-management experience.
• Demonstrated discretion handling confidential information.
• Strong organizational skills, attention to detail, and ability to manage competing priorities independently.
• Comfortable working in a faith-based nonprofit environment and representing the organization professionally with donors, partners, and community stakeholders.

Preferred

• Experience in the nonprofit sector or with organizations that support law enforcement, or first responders.
• Experience supporting fundraising, donor stewardship, or board-level communications.
• Familiarity with project management or CRM tools (e.g. Neon and Givesmart)

Work Conditions & Travel

• Full-time, in-person role based in Oklahoma City, OK.
• Occasional domestic travel required (typically <10% annually).
• Some evening or weekend work may be required to support events.

Compensation & Benefits

• Salary: $68,000–$80,000 DOE.
• Competitive benefits package including: medical, dental, and vision insurance; paid time off and paid holidays; professional development support; employee assistance resources.

Equal Employment Opportunity & Accommodations

Butterfly Kisses Charitable Foundation dba Brave United is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Reasonable accommodations are available upon request for candidates participating in the hiring process.

To apply, please submit the following to www.linkedin.com/in/mindy-freymiller-43a058387:

1. Resume
2. Cover letter describing your interest in the role and relevant experience
3. Contact information for two professional references. Applications will be reviewed on a rolling basis. Priority consideration given to applications received by Friday, 8/14/26.