Registrar, High School

Dept./School: Assigned High School Campus
Reports to: Principal           
Wage/Hour Status: Nonexempt
Pay Grade: Clerical/Paraprofessional – 04

Minimum Hourly Rate: $18.90

Minimum Annual Salary: $33,264
Duty Days: 220 days per year

                        
PRIMARY PURPOSE: Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
 
QUALIFICATIONS:

Education/Certification:
High school or GED
 
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
 
Experience:
Three years clerical experience

MAJOR RESPONSIBILITIES AND DUTIES:

• Records, Reports, and Correspondence
• Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
• Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
• Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
• Process and transmit requests for student information, including student transcripts for colleges and universities.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Other
• Prepare and distribute student identification cards, bus passes, and parking stickers.
• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Maintain confidentiality of information.
• Performs other duties as assigned.

Equipment Used: Personal computer, printer, calculator, copier, fax machine, and shredder.

WORKING CONDITIONS:

Mental Demands:

Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.

Physical Demands/Environmental Factors:

Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours.  Frequent standing, stooping, bending, kneeling, pushing and pulling.  Occasional lifting up to 50 pounds.  Prolonged use of computer and repetitive hand motions.