What are the responsibilities and job description for the Executive Administrative Assistant position at Brandt, Inc?
Summary/Objective
The Executive Administrative Assistant will support the Team BRANDT, LLC main office Vice Presidents in various functions including managing schedules, coordinating meetings and travel, preparing documents, and handling communications to ensure smooth operations and support leadership. This position will be responsible for providing administrative support to multiple divisions and Vice Presidents. The Executive Administrative Assistant may be responsible for confidential and time-sensitive material and must be familiar with a variety of accounting concepts, practices and procedures.
The Executive Administrative Assistant will report to the Vice President of Sales and work closely with the Vice Presidents of Discovery and Innovation and Supply Chain.
Essential Functions
- Coordinate meetings, calendars, and conference room availability
- Track, print and code accounts payable invoices
- Assists with meeting and meal preparations
- Plan and execute internal and external events
- Coordinate travel and logistics for trips, including booking travel and preparing itineraries
- Compiling expense reports
- Ordering office supplies
- Perform basic bookkeeping/clerical duties
- Negotiating with vendors
- Performs other duties as assigned
Required Competencies
Teamwork/Collaboration Skills
Excellent Communication/Writing Skills
Customer Focus
Ability to multitask
Attention to Detail
Proficiency in Excel and Word
Work Environment
Professional office environment. This position requires competency in using standard office equipment and software such as Microsoft Word and Excel.
Classification/Expected Hours of Employment
This position is a full time position and is exempt from minimum wage and overtime pay requirements under federal and all applicable state or local laws. Days and hours of work are Monday through Friday, 8-4:30. Evening and Weekend availability will be needed for events.
Required Education and Experience
- High School Diploma required.
- 5 Years of Relevant Work Experience
- Intermediate computer and software skills required.
- Proficient in Microsoft Excel, PowerPoint, and Word
Benefits Include:
- Medical
- Dental
- Vision
- Company Paid Short Term Disability
- Company Paid Long Term Disability
- Company Paid Life Insurance
- Voluntary Employee Paid Life Insurance, Critical Illness, Accident and Hospital Indemnity Options
- Paid Sick/Personal Leave
- Paid Vacation
- Paid Holidays
- 401(k) Plan/Profit Sharing
- Tuition Reimbursement
- Employee Assistance Program
- Employee Referral Program
Disclaimer
This job description is not intended to be a comprehensive list of the duties and responsibilities of the position and the duties and responsibilities may change without notice.
Team BRANDT, LLC is an equal opportunity employer. Applicants for employment will receive consideration without unlawful discrimination based on race, color, religion, creed, national origin, sex, age, disability, marital status, gender identity, domestic partner status, sexual orientation, genetic information, citizenship status or protected veteran status.
