What are the responsibilities and job description for the Administrative Assistant position at Brandeis Machinery and Supply Co.?
Job Summary: The Regional Administrative Assistant will report directly to the Regional Manager and perform various administrative duties in support of the regional operations.
Job Responsibilities:
Perform daily support activities in the regional office to include the following, but not limited to:
- Answer all incoming calls and direct to appropriate person
- Enter and track various data and reporting mechanisms
- Responsible for balancing and tracking petty cash for the branch
- Process credit card transactions
- Balance checking account, revolving fund, IFTA spreadsheet and mileage reports, code all invoices to be processed in accounts payable
- Responsible for maintaining all supplies for the branch
- EBC (Employee Benefits Counselor) requires an understanding and ability to communicate the companys benefit programs for new and existing employees.
- Will communicate and support all regional employees, including personnel in parts, service, sales and product support.
- Coordinate and attend special events in the region (branch, off-site locations and sporting events)
- Support regions literature needs for both sales and product support
- Manage employee reimbursements, travel advances and boot allowance programs
- Assist in maintaining DOT and MSHA compliance for service departments in region
- Coordinate travel arrangements for region employees including hotel, rental cares, meals etc.
- Coordinate branch maintenance, repairs and janitorial services as required
- Other assignments as required by the regional manager.
Qualifications:
- Must have High School Diploma or equivalent, an Associates Degree is preferred
- Must have a minimum of 1 year experience in an office setting required
- Excellent written and oral communication and basic mathematical skills.
- Proficient with a computer, including the use of Microsoft programs (Word, Excel, PowerPoint, etc.) and diagnostic use using manufacturer provided programs.
- Maintain excellent customer service
- Must be able to pass a background, physical, and drug screen