What are the responsibilities and job description for the Administrative Assistant position at ACE Consulting?
ACE Consulting seeks self-driven, high-energy individuals with high standards who are eager to grow personally and professionally while contributing to the company’s success. We value team members who take their work seriously, pay attention to detail, stay proactive, and thrive in a fast-paced environment while having fun. Our core values are to be the gold standard, do the right thing, and operate with extreme urgency. If you’re ready to grow with us and set the bar for excellence, we want you on our team.
We are seeking a detail-oriented and highly organized Administrative Assistant to support our growing Business Development team. This role is integral to the success of our business development efforts, providing administrative support across sales activities, client relations, lead generation/marketing initiatives, and GSA processes. The ideal candidate will help ensure operational efficiency, strong communication, and well-managed data systems across all facets of BD.
Responsibilities/Objectives
- Create, compile, and distribute reports to support business development activities
- Support client relationship management and internal communication efforts
- Perform accurate and timely data entry across internal systems
- Maintain and organize digital and physical files for easy access and compliance
- Manage and update client information, including tracking requirements and documentation
- Collect, organize, and analyze data to support decision-making and team initiatives
- Provide administrative support across business development functions, including: GSA and proposal development support, sales process coordination, lead generation and marketing activities
- Assist with scheduling, meeting coordination, and follow-ups to support team productivity
- Engage in personal and professional development by participating in educational opportunities (reading publications, trainings, maintaining personal networks, professional organizations, etc.)
Skills/Requirements
- Demonstrated attention to detail and strong organizational skills
- Experience with Microsoft Office Suite (Excel, Word, Outlook)
- Familiarity with AI tools and technology to enhance productivity
- Experience with CRM software (NetSuite experience is a plus, but not required)
- Ability to manage multiple tasks and meet deadlines
- Strong written and verbal communication skills
Preferred Attributes
- Proactive and self-motivated
- Comfortable working with data and reporting
- Ability to handle confidential information with discretion
Job Type: Full-time
Pay: $55,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Work Location: In person
Salary : $55,000 - $65,000