What are the responsibilities and job description for the Finance & Operations Coordinator position at Brand Buzz Inc.?
About the Position
Brand Buzzz is seeking an organized, detail-oriented Finance & Operations Coordinator to support the day-to-day financial and administrative operations of both growing, family-owned businesses.
This is an ideal position for someone who enjoys keeping things organized, working with numbers, improving processes, and making sure details don’t fall through the cracks. The successful candidate will handle a variety of accounting functions while also helping create standardized processes and systems that improve efficiency and organization.
This is not a traditional 8–5 position. Hours are flexible, but the individual must generally be available between 9:00 AM and 4:00 PM to monitor time-sensitive needs, answer questions, process items, and keep customer orders and business activities moving forward. You will not be dedicated to Brand Buzzz for that entire window; responsibilities will be divided between the two companies.
Key Responsibilities
Accounting & Financial
- Manage accounts payable and accounts receivable
- Enter, review, and process financial transactions
- Assist with and perform bank and account reconciliations
- Process and pay applicable sales taxes
- Monitor outstanding invoices and assist with collections
- Assist with month-end financial processes
- Maintain accurate and organized financial records
- Prepare routine financial and operational reports
- Review transactions for accuracy and resolve discrepancies
- Assist with other accounting and bookkeeping functions as needed
Quoting, Invoicing & Order Support — Brand Buzzz
- Create and send customer quotes and invoices through CommonSku
- Monitor orders and invoices to ensure time-sensitive orders continue progressing
- Export CommonSku transactions into QuickBooks
- Maintain accurate customer and order information
- Communicate with internal team members and vendors as needed to resolve issues or obtain information
- Help ensure orders, invoices, payments, and related documentation are properly tracked
Organization & Process Improvement
- Identify opportunities to improve organization, efficiency, and consistency
- Develop and document standardized procedures and workflows
- Create checklists, systems, and processes that make recurring tasks easier and more reliable
- Help establish better systems for tracking financial and operational information
- Look for ways to reduce errors, eliminate unnecessary steps, and improve communication between team members
- Maintain organized digital and paper records
What We’re Looking For
The ideal candidate is:
- Highly organized and detail-oriented
- Comfortable working independently and managing multiple priorities
- Strong with numbers and financial information
- Reliable and able to follow through without constant supervision
- A problem solver who naturally looks for ways to improve things
- Comfortable asking questions when something doesn’t make sense
- Able to recognize when a process is inefficient and suggest a better way
- Comfortable handling confidential financial information
- Strong written and verbal communicator
- Proficient with Microsoft Excel and other common office software
- Comfortable learning new software and technology
Preferred Qualifications
- Previous bookkeeping, accounting, office administration, or financial operations experience
- Experience with QuickBooks
- Experience with accounts payable and accounts receivable
- Experience with bank/account reconciliations
- Experience filing or paying sales tax
- Experience creating financial or operational reports
- Experience documenting processes or developing standard operating procedures
- Experience in a small-business environment where responsibilities can vary from day to day
CommonSku experience is a plus, but not required. We are willing to train the right candidate on CommonSku.
The Right Fit
We’re looking for someone who doesn’t just complete tasks, but thinks about how the work could be done better.
If you are the person who sees a messy process and thinks, “There has to be a better way to do this,” enjoys creating organization where there isn’t much, and takes pride in making sure things are accurate and completed on time, this could be a great fit.
Because this position supports two businesses, flexibility, prioritization, communication, and the ability to switch between responsibilities are important.
Why Join Us?
- Flexible work schedule
- Opportunity to work with two established, growing businesses
- Variety in your day-to-day responsibilities
- Ability to make a meaningful impact on organization and processes
- Family-owned business environments
- Opportunity to develop and implement your own ideas for improving systems and efficiency
- Supportive team environment
To Apply
Please submit your resume and a brief description of your relevant experience, including any experience with QuickBooks, accounts payable/receivable, reconciliations, sales tax, reporting, or process improvement.
Brand Buzzz is an equal opportunity employers.
Pay: $18.00 - $31.16 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $18 - $31