What are the responsibilities and job description for the Executive Personal Assistant position at Brain Tunnelgenix Technologies, Corp.?
Location: Aventura, FL
Schedule: Full-time, Monday through Friday
Compensation: $24/hour
About the Role
We are seeking a highly organized, proactive Executive Personal Assistant to support a busy physician in a fast-paced environment.
This role is ideal for someone who can stay on top of a constantly moving schedule, help manage day-to-day priorities, reschedule meetings as needed, follow up on important tasks, and help ensure deadlines and commitments stay on track.
The right person will be detail-oriented, dependable, calm under pressure, and comfortable working closely with a physician throughout the day. Portuguese language skills are highly preferred, as the doctor is from Brazil and values the ability to communicate fluently in both English and Portuguese.
Key Responsibilities:
- Manage the doctor’s daily calendar and help keep the schedule organized and on track
- Coordinate, confirm, reschedule, and follow up on meetings and appointments
- Monitor the flow of the day in real time and communicate changes professionally
- Help the doctor stay prepared for meetings, deadlines, presentations, and speaking engagements
- Follow up on outstanding items and help ensure important tasks are completed on time
- Provide administrative support for both business and personal matters as needed
- Communicate effectively with internal and external contacts
- Problem-solve quickly and calmly when changes arise
- Maintain professionalism, discretion, and good judgment at all times
Qualifications:
- Previous experience in an Executive Assistant, Administrative Assistant, Personal Assistant, or similar support role preferred
- Strong organizational and time management skills
- Strong follow-through and ability to keep track of multiple moving parts
- Ability to think ahead and respond quickly to schedule changes
- Excellent interpersonal and communication skills
- Professional, polished, and dependable presence
- Comfortable working in a fast-paced environment and supporting a busy professional
- Bilingual English/Portuguese highly preferred
- Medical or healthcare background is a plus
Ideal Candidate
- Naturally organized and detail-oriented
- Proactive and reliable
- Calm under pressure
- Respectfully assertive
- Resourceful and solution-oriented
- Comfortable keeping a busy person organized, prepared, and moving on time
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
- Paid time off and paid two weeks off at the end of year for holidays
Salary : $24