What are the responsibilities and job description for the Administrative & Sales Coordinator position at Brain Tunnelgenix Technologies, Corp.?
Administrative & Sales Coordinator
Location: Onsite at our Aventura, FL office
About Us
BTT Medical Group (BTT Corp) is a growing healthcare clinic and medical technology company based in Aventura, Florida. We specialize in the prevention and treatment of neurodegenerative diseases and cancer, combining clinical expertise with a patient-first approach.
We are pioneering innovative therapies and building a passionate team dedicated to improving quality of life for patients.
Position Summary
We are seeking an organized and proactive professional to provide administrative support while also contributing to our sales and client engagement activities. This role requires attention to detail, strong communication skills, and the ability to balance day-to-day office tasks with patient and client interaction.
Key Responsibilities
Administrative Support
- Manage calendars, meetings, and scheduling for leadership and team members
- Prepare and maintain accurate records, reports, and presentations
- Handle correspondence, phone calls, and emails with professionalism
- Organize and maintain digital and physical filing systems
- Support internal teams with documentation, contracts, and follow-up activities
- Protect and maintain confidential company information
Sales & Client Support
- Assist with prospect outreach, lead tracking, and CRM updates
- Prepare proposals and client presentations
- Follow up with clients and prospects to ensure timely communication
- Coordinate with the sales team to support the sales cycle and client engagement process
- Provide accurate information and resources to clients and partners
- Assist with scheduling and logistics for product demonstrations, events, and outreach activities
Additional Contributions
- Support marketing initiatives including event coordination and materials preparation
- Assist with travel arrangements and conference planning
- Help track and report key performance metrics
- Suggest improvements to streamline processes and improve efficiency
Qualifications
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite; CRM experience preferred (e.g., HubSpot, Salesforce)
- Ability to work both independently and collaboratively in a team environment
- Previous experience in an administrative or sales support role preferred
- Background in healthcare/medical industry is a plus, but not required
Why Join Us
- Be part of a mission-driven healthcare company making an impact
- Work in a collaborative, supportive environment
- Competitive pay with opportunities to grow as we expand
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance
Work Location: In person