Administrative Support

Position:           Administrative Support

Department:     Division of Continuing Education and Professional Development

Reports to:       Associate Director of Division of Continuing Education and Professional Development

Appointment:   Full-Time;12-month position; 40 hours per week

Status:              Non-Exempt

Pay Rate:          $15 per hour 

Continuing Education connects the University with the community through non-credit educational programs and services for all ages. The Division is committed to excellence in work and in relationships, resulting in exceptional customer and employee satisfaction. Continuing Education annually develops and implements numerous diverse educational programs, serving youth, professionals, and lifelong learners. 

CHARACTERISTIC DUTIES AND RESPONSIBILITIES 

Provide customer service and support for credit and non-credit programs on and off campus; assist students, faculty, staff, OLLI members, and customers; receive and coordinate telephone communications; process registrations (take payments, send confirmations, etc.); reserve rooms and maintain office supply inventory; arrange set-up for programs; prepare and manage correspondence; prepare instructor contracts; open accounts and process invoices; reconcile budgetary accounts and travel cards; maintain database and spreadsheets; coordinate and assist with database construction for quarterly OLLI registrations; direct the work of student employees; participate in OLLI programs and learning trips, including driving a 14-passenger shuttle and/or a multiple-passenger van; perform other related duties as assigned. In order to meet the needs of the University, the University retains the right to assign duties and requirements to employees, determine and change starting times, quitting times and shifts and change appointment specifications.

MINIMUM QUALIFICATIONS 

Three years office business experience that demonstrates: ability to work independently; exhibit sound, accurate judgment; make decisions; set priorities; deal with periodic timetable changes; work with sensitive information and records; type 50 wpm; prepare correspondence; create computerized reports; proficiency in word processing, spreadsheet; basic understanding of and ability to learn and use database management applications. Requires the ability to effectively communicate in written, telephone and personal communications; work/interact with a variety of internal and external constituents; show respect and sensitivity for cultural and age diversity. Editing and proofreading skills are required along with math computation skills. The applicant must have the ability to handle details and multi-step processes, ability to manage/coordinate multiple projects simultaneously and on deadline, must possess and maintain a valid driver’s license, and be capable of driving a 14-passenger shuttle and/or a multiple-passenger van.

MENTAL/PHYSICAL REQUIREMENTS

Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is mostly performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet. Some evening and weekend work is required (scheduled well in advance) and may result in flexible hours. Must possess and maintain a valid driver's license, pass a physical exam in accordance with the Federal Motor Carrier Safety Regulations, be certified to drive a 14-passenger shuttle and/or multiple passenger van, access non-ADA compliant facilities, participate in active learning experiences (i.e. hiking, biking, canoeing), and have the ability to lift, carry, and transport program supplies weighing up to 50 pounds.

APPLICATION PROCEDURE

Please complete the online application process, upload a resume, complete contact information for three professional references, and any certificates and/or licenses. Please submit all materials at the time of initial application. 

Applications will begin being reviewed immediately and will continue until the position is filled. Employment at Bradley University is contingent upon the satisfactory completion of a criminal background check and a Department of Transportation physical and certification to drive a multi-passenger vehicle.

Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. More information regarding our benefits is available here: https://www.bradley.edu/offices/business/human-resources/benefits/ .

Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students’ opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.