Facilities & Mailroom Support

Only candidates with US Work Authorization will be considered.

Job Summary

Responsible for the daily operation, safety, and functionality of the workplace, including efficient handling of all mail and packages. Ensures a professional and fully operational environment by coordinating maintenance, vendor services, compliance with business continuity plans, and secure mailroom processes. Requires knowledge of basic building regulations and confidentiality procedures.

Primary Responsibilities

• Conduct daily inspections of office spaces to ensure cleanliness, safety, and readiness.
• Coordinate with vendors and internal teams for maintenance, repairs, and supply replenishment.
• Monitor and report on building systems, including fire suppression, humidity sensors, and other environmental controls in critical areas.
• Follow protocols outlined in the Business Continuity Plan (BCP) for facilities operations.
• Participate in periodic risk assessments and contribute to mitigation strategies.
• Maintain readiness for hurricane season and other disruptions by executing pre-defined contingency actions.
• Supervise compliance with safety standards and applicable building regulations.
• Manage inventory of office equipment, furniture, and supplies.
• Conduct regular training for staff on emergency procedures and safety protocols.
• Prepare reports on preventive and corrective maintenance activities.
• Support infrastructure improvement projects.
• Ensure accessibility and adequate conditions for people with disabilities.
• Control access to restricted areas and monitor electronic security systems.
• Coordinate office layout changes and workstation moves.
• Manage service provider contracts and monitor vendor performance.
• Perform internal audits for compliance and safety.
• Assist with the organization of internal events and meetings, including logistics for spaces and equipment.
• Act as the focal point for reporting incidents and emergencies related to facilities.
• Receive, sort, and distribute all incoming and outgoing mail, including interoffice, certified, and registered mail.
• Operate and maintain postage equipment to ensure accurate metering and labeling.
• Maintain logs for incoming packages and track deliveries to recipients.
• Secure mailroom access and document authorized personnel and lock mechanisms.
• Implement mailroom continuity protocols during emergencies (e.g., unplugging and covering equipment, securing mail, documenting access).
• Collaborate with internal staff to resolve mail delivery or processing issues.
• Handle confidential materials according to company policies.
• Manage mailroom supplies and inventory.
• Liaise with postal services and couriers to resolve delivery issues.
• Stay updated on postal regulations and internal procedures.
• Prepare periodic reports on mailroom activities and incidents.
• Comply with health, safety, and security standards.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 2 years of experience in facilities coordination, office services, mailroom, or related clerical support.
• Familiarity with basic building systems, vendor coordination, postage machines, and mail handling procedures.
• Basic knowledge of safety standards, building regulations, and confidentiality procedures for documents and mail.
• Strong organizational skills, attention to detail, communication, and problem-solving abilities.
• Ability to work independently, respond effectively in urgent or emergency situations, and operate delivery tracking systems while maintaining accurate records.

Bradesco Bank provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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