Administrative Assistant

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. to ensure smooth daily operations. Serves as first point of contact for visitors and phone inquiries while maintaining office supplies and equipment.

Duties/Responsibilities

Core Administrative Support

• Answer and direct phone calls, emails, and other correspondence professionally
• Prepare, proofread, and format documents, reports, memos, and presentations
• Maintain organized filing systems (physical and digital)
• Order and track office supplies and equipment
  
  

Communication Coordination

• Serve as a point of contact between departments, clients, and vendors
• Greet and assist visitors in a professional manner
• Distribute internal communications and announcements
• Assist with planning company events or conferences
  
  

General Support

• Provide backup support to other administrative staff
• Handle ad hoc tasks and special projects as assigned
• Ensure general office tidiness and a welcoming environment
  
  

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.