Human Resources Coordinator

Human Resources Coordinator 

Full-Time I Onsite

We are seeking a dependable, hands-on HR professional to join our 3-person HR team supporting approximately 600 employees. This role is ideal for someone who thrives in a fast-paced environment, values precision, and enjoys supporting both people and processes.

Position Overview

This role provides essential administrative and operational support to the HR department, helping ensure smooth day-to-day HR operations. The ideal candidate has strong, hands-on experience with ADP Workforce Now and can manage multiple HR processes with accuracy, discretion, and professionalism.

Key Responsibilities

HRIS (ADP Workforce Now)

• Partner with payroll to complete HR portion of biweekly payroll
• Ensure HRIS data is accurately entered
• Run standard and ad hoc HR reports and metrics
• Upload and maintain all supporting payroll documentation
• Ensure data integrity and compliance within ADP

Employee Lifecycle Administration

• Complete the full HR termination process
• Maintain accurate electronic and physical employee files, including I-9s
• Respond to verification of employment requests

Recruiting & Onboarding Support

• Coordinate recruitment activities, including:
  • Job postings
  • Candidate communications
  • Interview scheduling
  • Onboarding logistics
• Order background checks
• Complete the full HR new hire process 

HR Operations & Employee Support

• Manage the HR Helpdesk:
  • Respond to employee inquiries or route appropriately
  • Monitor cases to ensure timely resolution
• Open, respond to, and distribute HR mail
• Respond to employee questions regarding HR policies, procedures, and benefits

Training Administration

• Schedule and coordinate training sessions and materials
• Send training surveys
• Track completed training
• Manage employees in Reach360 (LMS) 

Compliance, Reporting & Audits

• Assist with audits and required reporting, including
• Support benefits administration (enrollments, changes, and updates)
• Assist with performance review tracking and documentation 

Engagement & Culture Support

• Assist with employee engagement initiatives
• Support HR events, training sessions, recognition programs, and wellness initiatives

Qualifications

Education

• Bachelor’s degree in Human Resources or related field preferred
• HR certification (SHRM-CP, PHR) a plus

Experience

• 1–2 years of HR administrative experience
• Significant, hands-on experience with ADP Workforce Now is preferred, including hiring, terminations, job/pay changes, and reporting

Skills & Competencies

• Exceptional attention to detail
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Sound judgment and discretion with confidential information
• Strong problem-solving ability
• Proficiency in Microsoft Office Suite
• Ability to manage multiple priorities in a deadline-driven environment
• Willingness and ability to learn and grow

Work Environment

• Standard business hours: 8:30 AM – 5:00 PM, with a 30-minute lunch
• Occasional flexibility required for recruitment events, onboarding, or employee functions