What are the responsibilities and job description for the Accounts Payable Coordinator, Food & Beverage Team position at BPG Real Estate Service?
Accounts Payable Coordinator, Food & Beverage Team
About the Role
Are you someone who thrives on details, deadlines, and keeping the financial engine running smoothly? We’re looking for an Accounts Payable Coordinator to join our Food & Beverage team and own the day-to-day AP operations in a high-volume, dynamic environment.
You'll be working 100% from our Wilmington, DE office.
This role is perfect for an organized, solutions-oriented professional who enjoys juggling multiple priorities, maintaining strong vendor relationships, and ensuring accuracy behind the scenes of a thriving F&B operation.
What You’ll Do
As our F&B Accounts Payable Coordinator, you’ll play a critical role in keeping our financial operations running smoothly:
Process high-volume accounts payable, including invoice coding, matching, and entry
Reconcile vendor statements and resolve discrepancies efficiently
Perform bank and credit card reconciliations on a regular basis
Set up and maintain accurate vendor records
Coordinate payment runs (checks, ACH, wires) with proper approvals
Serve as a point of contact for AP-related questions from vendors and internal teams
Support month-end close activities related to AP and cash accounts
Maintain organized digital and physical AP files in line with company policies
Assist with audits and provide requested documentation
Collaborate closely with operations, purchasing, and inventory teams to support accurate financial reporting
What We’re Looking For
You’ll be a great fit if you bring:
2 years of accounts payable experience (F&B or hospitality strongly preferred)
Proven experience with bank reconciliations
Comfort working in high-volume, multi-vendor AP environments
Experience with accounting software (Sage or similar systems)
Strong Excel skills and confidence working with detailed reports
Excellent attention to detail and organizational skills
Ability to manage multiple deadlines in a fast-paced setting
Strong communication skills and a professional, service-oriented approach to vendor management
Experience with inventory-related invoices and COGS
Exposure to multi-location operations
Familiarity with food & beverage systems such as Toast
Why You’ll Love This Role
Be part of a fast-moving, collaborative Food & Beverage operation
Make a real impact by supporting accurate financial reporting and vendor relationships
Work alongside cross-functional teams that value precision, teamwork, and accountability
If you’re detail-driven, enjoy working behind the scenes of a successful F&B operation, and take pride in keeping numbers clean and accurate—we’d love to hear from you.