Site Coordinator

SUMMARY:

The Site Coordinator at Boys & Girls Club is responsible for ensuring the successful operation of the club and achieving organizational goals. They provide leadership, oversee program execution, and maintain effective relationships with staff, Sr. Club Directors, Club members, parents, volunteers, school administrators, and other key stakeholders. The Site Coordinator is expected to uphold the core values and organizational expectations of the Boys & Girls Club of the Indiana Corridor.

BGCNIC serves 3,000 children ages five to 18 at 38 sites across northern Indiana through summer and before and after-care programming, with a strong focus on social and emotional learning, college and workforce readiness, and academic enrichment to ensure every child has a chance to meet his or her potential.

ESSENTIAL FUNCTIONS:

Administration:

• Input daily attendance accurately utilizing systems and ensuring its accuracy.
• Manage site rosters, notifying operations of new enrollments, withdrawals, and updates of current members.
• Complete Incident, Accident, and Behavior reports and keep copies on-site in a binder for quarterly review.
• Approve timecards in Paycor by noon on the Monday preceding the payday.
• Keep records of "call-offs" and "no-shows" for all Youth Development Professionals (YDPs).

Leadership:

• Model all Boys & Girls Club of the Northern Indiana Corridor (BGCNIC) and school corporation policies and procedures.
• Ensure all YDPs and volunteers follow BGCNIC and school corporation policies and procedures. Attend required management meetings and training workshops.
• Be present and engaged with club members and staff during club hours.
• Document coaching and corrective action for YDPs.
• Lead daily team huddles before and after Club.
• Prepare agendas for monthly meetings with YDPs.
• Eliminate barriers, provide feedback, and inspire confidence among peers, partners, and clients.
• Be visible to employees at all levels of the organization.
• Demonstrate that learning and continuous growth are valued.

Student Engagement:

• Set and display clear expectations and boundaries for members.
• Create an environment for all students to be engaged in activities.
• Acknowledge and recognize students for good behavior.
• Provide appropriate corrective action for behavior that does not meet expectations according to the BGCNIC Code of Conduct.

Program Execution:

• Alongside team, execute academic programming according to plan.
• During office hours, prepare for the day by planning programming, gathering supplies, and completing administrative tasks.
• Follow the daily schedule with appropriate activities that align with the curriculum.
• Assign volunteers meaningful tasks that fit their expectations and skills.

Effective Relationships

• Maintain professional, effective, and timely communication at all times with all key stakeholders.
• Meet at least monthly with school principals and document outcomes of conversations.
• Inform school officials within 24 hours of any significant issues related to property damage, member suspensions, CPS reports, or parent concerns.
• Welcome and accommodate partners who deliver programming.
• Assign volunteers meaningful tasks that fit their expectations and skills.
• Effectively manage staff.
• Respond to the administrative team in a timely and respectful manner.

Teamwork:

• Collaborate effectively across teams and invite input from peers.
• Come to the table with a solutions-oriented approach.
• Ensure team members, partners, and clients feel valued in all interactions.

Knowledge & Productivity:

• Share best practices frequently with peers and across teams.
• Share content expertise and make it accessible to colleagues, partners, and clients.
• Maintain and improve role expertise through regular development opportunities.
• Expect and achieve high performance expectations.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in a relevant field (e.g., Education, Youth Development, Social Work) preferred.
• Minimum of 2 years of experience in a leadership role within a youth-focused organization.
• Strong understanding of youth development principles and best practices.
• Excellent communication and interpersonal skills.
• Ability to lead and motivate a team.
• Proficient in program planning, execution, and evaluation.
• Knowledge of relevant policies and regulations.
• Demonstrated ability to build and maintain effective relationships with stakeholders.
• Proficiency in using relevant software applications (e.g., ProCare, Paycor) and Microsoft Suite.
• Valid driver's license and reliable transportation.

SKILLS & ABILITIES:

Must be self-motivated, competitive, creative, personable, and detail-oriented with excellent written and verbal skills. Strong emphasis on solution-based thinking, positivity, and ability to execute. Team player who is ethical, transparent in communication, and treats colleagues, Club members, and their families with the highest level of respect. Must be able to pass any and all required background screens and drug screens at any time.

SALARY RANGE:

Starting at $18/hr.

DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.