HR Coordinator

Leading the Change in Youth Development

At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to more than 26,000 youth throughout the greater Seattle area.

As the third largest major metro Boys & Girls Club organization in the United States, we have a rich 75 year history serving King County youth. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you!

Opportunity Overview: Human Resources Coordinator

Under the direction of the Chief Human Resources Officer (CHRO), the HR Coordinator provides comprehensive administrative support across all aspects of Human Resources. This position plays a critical role in maintaining compliant and accurate HR systems, files, and records while also supporting a positive employee experience throughout the employment lifecycle. Responsibilities include coordinating benefits administration, onboarding and offboarding processes, time tracking for grant compliance, and ensuring consistent documentation and recordkeeping in alignment with legal and organizational requirements.

In addition, the HR Coordinator contributes to the planning and light project management of annual HR programs and rhythms, such as performance management, policy updates, and staff engagement initiatives. This role serves as a reliable first point of contact for HR inquiries, helping to ensure employees and leaders receive timely, accurate, and supportive guidance that strengthens both compliance and organizational culture.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide comprehensive administrative support across the HR function, ensuring accurate documentation, timely processing, and strict adherence to federal, state, and local compliance requirements.
• Maintain and update employee records (physical and electronic), including personnel files, HRIS data entry, and compliance documentation such as I-9 forms, status changes, and benefits enrollment.
• Support the full employee lifecycle by coordinating onboarding, offboarding, and status changes; ensure employees and managers receive clear instructions, accurate documentation, and timely follow-up.
• Support the payroll process by ensuring timely and accurate submission of employee status changes, time reporting, and benefits data to the payroll provider, partnering with Finance and HR leadership as needed to resolve discrepancies.
• Assist with benefits administration, including enrollment, life event changes, COBRA processing, and responding to employee benefit questions; act as a liaison between employees and external benefit providers as needed.
• Coordinate and administer the annual benefits open enrollment process, including employee communications, portal updates, and informational sessions.
• Support the coordination of pre-boarding activities for new hires, volunteers, and interns to ensure a smooth and welcoming transition into the organization.
• Support the coordination of employee development and training initiatives, including scheduling, communication, and tracking of participation.
• Partner with Finance and Grants teams to ensure accurate and timely tracking of grant-related time reporting and GL allocations.
• Support compliance reporting and audits by maintaining required records, assisting with data collection, and ensuring HR practices align with legal and organizational standards.
• Serve as a resource for employees and managers by providing consistent, customer-focused support on HR processes, policies, and systems.
• Assist in light project management of annual HR programs and cycles, such as performance management, policy updates, and other recurring HR initiatives.
• Maintain and improve HR content on shared platforms (e.g., intranet/ClubShare) to ensure accessibility and relevance of resources for staff and managers.
• Support the advancement of Human Centered Strategies (HCS) by helping coordinate initiatives that strengthen employee culture, leadership development, and organizational belonging.
• Contribute to internal HR communications, ensuring staff are informed, engaged, and supported through clear, timely, and accessible messaging.
• Assist in developing materials and resources that promote employee engagement, recognition, and transparency across the organization.
• Coordinate employee rewards and recognition programs by managing program guidelines, communicating opportunities to leaders and staff, administering awards, and tracking participation and impact.
• Other administrative duties as assigned

RELATIONSHIPS:

Internal: Maintain close, daily contact with Club Service Center and Club staff (professional and volunteer) and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.

External: Maintain contact as needed with external vendors, stakeholders and others as directed by supervisor.

QUALIFICATIONS

KNOWLEDGE, SKILLS, AND ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform this job satisfactorily. Reasonable accomodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Working knowledge of HR principles and best practices, particularly in areas of compliance, employee lifecycle, and benefits.
• Familiarity with federal and state employment laws and regulations (e.g., FLSA, FMLA, ADA, ACA, COBRA, I-9, EEO).
• Understanding of payroll and benefits processes and how they integrate with HR systems and finance.
• Experience with Paycom or relevant HRIS strongly perferred
• Microsoft Office Suite, with strong working knowledge of Exel

Ability to:

• Articulate and promote the Boys and Girls Clubs mission and core values to diverse audiences.
• Define problems, collect data, establish facts and draw valid conclusions.
• Establish and maintain effective working relationships including customer service and strong oral and written communication skills and ability to write reports and business correspondence.
• Provide excellent customer service and communicate sensitive information in an appropriate manner.
• Conduct virtual and in person training for leaders and staff in HR related content.
• Communicate effectively, orally and in writing, including the ability to listen effectively. This includes explaining complex issues and applicable legal requirements, policies, and procedures to staff and leaders.
• Operate personal computer, including Microsoft Office Suite software applications.
• Operate specialized software applications, such as our HRIS that support the human resource management function.
• Use and adapt technology to improve the efficiency and accuracy of business processes.
• Educate employees on which benefits they are entitled to receive.
• Assist employees in choosing which benefits work for them and their families.
• Explain features and offer solutions of various policies to match the needs for each client’s situation.
• Good organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentiality
• Ability to adapt to change and contribute to a positive, people-centered workplace culture.
• Ability to work both independently and collaboratively across HR, Finance, and leadership teams.

Education and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent combination of education and HR/administrative experience may be considered.
• 2–4 years of experience in human resources, benefits administration, or HR-related administrative support.
• Nonprofit or multi-site organization experience is a plus.

Licenses and Certifications:
PHR or SHRM-CP Certification Preferred.

HOURS: Full-Time 40 hours per week

LOCATION: On Site Mon-Fri at Club Service Center, 16000 Christensen Road, Tukwila, WA

TRAVEL: Occasional travel to clubs throughout King County

SALARY: Hiring between $28 hourly - $34 hourly (Lifetime high $37.64 per hour)

All offers are contingent upon passing a thorough background check including a National Criminal History Background check.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Long periods of being in a stationary position; operating a computer and other office equipment; frequently moving to/from various work areas; frequently communicating by phone and email; frequently remaining in a stationary position during meetings, discerning meeting content, and exchanging accurate information; occasionally moves supplies and/or equipment weighing up to 20 pounds.

Staff in this position work in an office. The noise level in the work environment is usually low to moderate. Club site noise levels can be high. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals (e.g. copier toner, correction fluid, markers).

DISCLAIMER:

Equal Employment Opportunity and Non-Discrimination

Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to apply and to perform the essential functions of our positions.