Administrative Assistant

Position Type: Part-Time (25 hours per week)
Starting Pay: $15.00 per hour
Schedule: Monday–Friday (Hours to be determined)

Make a Difference Every Day

The Boys & Girls Club of the Big Country is seeking an organized, friendly, and dependable Part-Time Administrative Assistant to support our administrative team and help ensure the smooth day-to-day operations of our organization. If you're passionate about serving youth, enjoy working in a fast-paced nonprofit environment, and take pride in keeping things organized, we'd love to hear from you.

Essential Duties & Responsibilities

• Greet visitors, members, families, and community partners in a professional and welcoming manner.
• Answer and direct incoming phone calls and emails.
• Provide administrative support to the Executive Director and leadership team.
• Maintain accurate records, files, and databases.
• Assist with member registrations, data entry, and document processing.
• Prepare correspondence, reports, forms, and other documents.
• Order and maintain office supplies and equipment.
• Assist with donor acknowledgments, mailings, and special events as needed.
• Schedule meetings and maintain office calendars.
• Process incoming and outgoing mail.
• Maintain confidentiality of member, donor, and employee information.
• Perform other administrative duties as assigned.

Qualifications

• High school diploma or GED required.
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Strong organizational skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage multiple responsibilities.
• Friendly, professional demeanor with excellent customer service skills.
• Ability to work independently and as part of a team.
• Experience with nonprofit organizations is a plus.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Occasionally lift and carry up to 25 pounds.
• Operate standard office equipment including computers, printers, and telephones.

Benefits

• Competitive starting pay of $15.00 per hour
• Paid holidays
• Paid Time Off (PTO)
• Flexible part-time schedule (25 hours per week)
• Meaningful work that impacts the lives of local youth
• Supportive and collaborative team environment
• Opportunity for professional growth and development

The Boys & Girls Club of the Big Country is an Equal Opportunity Employer.

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