Administrative Assistant

Job Title: Administrative Assistant

Job Description

The Administrative Assistant supports a local team based in Abilene, TX, with the flexibility to cover additional sites in Colorado City and Wink, TX. This role provides comprehensive administrative and clerical support to a large engineering consulting office and operates in a fast-paced, growing professional services environment. The successful candidate brings energy, independence, and strong collaboration skills, and proactively uses clear communication to support the growth and impact of the local team.

Responsibilities

• Provide general administrative support for a large engineering consulting office and associated project sites.
• Greet clients, vendors, recruits, and other visitors in a courteous, professional, and welcoming manner.
• Assist with scheduling meetings, coordinating calendars, and preparing conference rooms to ensure meetings run smoothly.
• Coordinate visitor logistics, including directions, access, and on-site support as needed.
• Provide assistance with travel arrangements and maintain an up-to-date Outlook travel calendar for team members.
• Process incoming and outgoing courier shipments (such as FedEx and UPS), faxes, and U.S. mail accurately and on time.
• Keep lobby and office areas neat, orderly, and presentable at all times.
• Maintain, track, and order office supplies and equipment to ensure adequate inventory and smooth daily operations.
• Track material costs used by project teams and generate accurate monthly reports for management and project tracking.
• Support the interview process by coordinating schedules, communicating with candidates, and assisting with logistics.
• Assist with new professional onboarding, including preparing materials, coordinating introductions, and supporting orientation activities.
• Prepare project manuals, binders, and documentation packages in an organized and professional format as required by project teams.
• Respond to routine inquiries from internal and external stakeholders and provide accurate, organized, and timely solutions.
• Use proprietary software and Microsoft Office tools to complete daily administrative tasks and support project documentation.
• Demonstrate reliability by arriving on time, meeting deadlines, and maintaining consistent communication with the team.
• Travel as needed to support additional sites in Colorado City and Wink, TX, while primarily supporting the Abilene site.
• Contribute to a positive office culture by acting as a professional, approachable, and service-oriented team member.
  
  

Essential Skills

• 2–5 years of solid administrative or receptionist experience preferred; entry-level candidates with strong potential will be considered.
• At least 2 years of experience working in an office, warehouse, or trade office environment.
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally.
• Advanced working knowledge of Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel.
• Proven ability to perform core administrative tasks such as data entry, filing, front desk coverage, and general office administration.
• Demonstrated customer service skills and a strong service-oriented mindset.
• Professional demeanor with a reliable, team-oriented attitude.
• Ability to multi-task and manage competing priorities in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Consistent punctuality and reliability, with a strong commitment to being on time.
• Ability to adapt to working in an office or construction-related environment and interact comfortably with field and project personnel.
  
  

Additional Skills & Qualifications

• Experience working in a rapidly growing consulting firm or professional services organization is highly desirable.
• Background in an office, warehouse, or trade office environment is ideal.
• Experience supporting engineering, construction, or project-based teams is a plus.
• Comfort using proprietary software systems in addition to standard office applications.
• Ability to learn quickly through on-the-job training and apply new processes and tools effectively.
• Interest in growing into an office lead or office manager role as performance and business needs allow.
• Strong interpersonal skills, with the ability to build rapport with clients, vendors, and colleagues.
• Comfort working in a construction trailer or similar field-office environment while maintaining professional standards.
• Flexibility to travel periodically to support additional locations beyond the primary Abilene site.
  
  

Work Environment

The role is primarily based in an office setting that may include a construction trailer environment. The Administrative Assistant will first support the Abilene, TX site and must remain flexible to travel to support additional locations in Colorado City and Wink, TX as needed. The work environment combines elements of a professional office and a project-focused field setting, but no hard hat or steel-toed shoes are required. Standard tools include proprietary software systems and the Microsoft Office Suite, used at a standard level for daily administrative tasks, reporting, and communication. The position follows a Monday through Friday schedule with flexible hours, typically working an 8-hour day such as 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m. Training is provided on the job, with ramp-up support from experienced project leadership. The culture emphasizes professionalism, reliability, strong communication, and customer service, while offering a clear career path for high performers to grow into office lead or office manager roles.

Job Type & Location

This is a Contract position based out of Abilene, TX.

Pay And Benefits

The pay range for this position is $30.00 - $32.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Abilene,TX.

Application Deadline

This position is anticipated to close on Jul 22, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.