PEIMS/Registrar/Administration Secretary

Primary Purpose:

Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, attendance and withdrawals for the campus.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Ability to maintain accurate and auditable records

Ability to use software to develop or maintain spreadsheets and databases and do word processing

Proficient keyboarding and file maintenance skills

Basic math skills

Strong organizational, communication, and interpersonal skills

Experience:

__2__ year clerical experience

Records, Reports and Correspondence

• Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
• Prepare and distribute University Scholastic League (UIL) eligibility lists.
• Calculate grade point averages, class rank, and prepare honor rolls.
• Assist counselors with the enrollment, withdrawals, and transfer of students.
• Assist campus administration and counselors with the preparation of reports and student data information.
• Compile, maintain, and file all reports, records and other documents as required.
• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.

Other

• Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress