Sign offs and Violations Project Manager

Job Responsibilities:

·        Review, and organize documentation to obtain sign offs – Letter of Completions for BIS Alteration Type 2 and Type 3 applications and DOB NOW Build Alteration Applications with NYC Department of Buildings.

·        Track, coordinate and manage multiple active sign off projects and review for approvals and disapprovals for sign offs and Plan Exam appointments.

·        Close out open items, file reinstatement, PAA - Post Approval Amendments and all steps involved to obtain Letter of Completions.

·        Schedule and prepare for Plan Examiner Appointments with DOB

·        Review DOB filings to complete all the necessary forms to obtain sign off – Letter of Completion, withdrawals, PAA – Post Approval Amendments, waivers and reinstatements.

·        Complete Certificate of Corrections forms accurately, prepare and attend ECB Hearings and dismiss violations issued by DOB, FDNY, HPD and other city agencies.

·        Track, coordinate and manage multiple ECB Hearings and active dismissal of violations projects with various city agencies.

·        Conduct DOB Research and coordinate with field project manager to obtain approved drawings from DOB and other city agencies

·        Provide clients with weekly reports and status updates of each filing through Excel spreadsheet.

·        Create, communicate and execute filing/approval strategies with clients and co-workers.

·        Maintain a professional demeanor when interacting with design professionals and Department of Buildings personnel

Experience Requirements

·        Preferably CLASS 2 – Code & Zoning Representative License; minimum CLASS 1 – Filing Representative.

·        At least 2 years of sign offs experience for Alt 2 and Alt 3 applications as Project Manager

·        At least 2 years of experience for attending ECB Hearings and dismissal of violations

·        Knowledge of reading and interpreting architectural and engineering drawings.

·        Knowledge of BIS, DOB NOW Build, and other DOB systems and enforce and use Department of Buildings filing system and procedures.

·        Strong technical, interpersonal, written, and oral communication skills

·        Associate or bachelor’s degree (Preferred)

·        Two to four years of expediting experience

·        Ability to prioritize and utilize time management.

·        Exceptional customer service disposition

·        Excellent computer skills, including a high degree of proficiency in Excel and Outlook