What are the responsibilities and job description for the Accounts Receivable Specialist position at Boxes of St. Louis Inc?
Duties & Responsibilities:
- Invoicing: Generate and send accurate invoices to customers on a daily basis and process credit memos in accordance with company policies.
- Customer Inquiries: Respond to incoming inquiries regarding billing, payment status and discrepancies ensuring professional and timely resolution.
- Dispute Research: Investigate and resolve billing discrepancies or disputes by researching past transactions and collaborating with customers and internal departments,
- Collection calls: Manage a high volume of collection calls to customers, ensuring that payments are collected within terms and addressing any issues or concerns that arise.
- Payment Reconciliation: Reconcile and apply customer payments to accounts including lockbox, checks, wire and credit cards.
- Month End Reconciliation: Complete month-end reconciliation in a timely manner, ensuring all accounts are accurately balanced and any discrepancies are resolved prior to deadlines.
- Team Collaboration: Work closely with internal sales staff, customer service and shipping and receiving to research and resolve billing issues ensuring that all customer accounts are accurately maintained.
- Credit Holds: Process and manage credit holds on a daily basis.
- Accounts Payable: Process accounts payable invoices for accounts related to accounts receivable – freight, Purchase cutting dies and printing plates.
- Annual Audit: Participate in annual audit through audit workpaper preparation and providing additional requested information from the auditors.
- Tax Filings: File monthly sales tax return.
Minimum Qualifications and Education Requirements
- Minimum Educational Requirements
- 4 year degree in a related field
- Strong understanding of basic accounting principles related to accounts receivable
- Preferred candidate will possess
- 1 to 3 years’ experience in accounts receivable with a manufacturing company.
- Problem analysis and problem solving related to accounts receivable.
- Experience with ERP systems for accounts receivable functions.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to seat for prolonged periods
- Ability to visual exertion due to prolonged periods working with computers
- Ability to reach vertically and horizontally with hands and arms
- Possess required visual abilities close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work space is climate controlled
- Exposure to a normal office work environment
- Rarely exposure to the manufacturing area
EEOC: Equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
