Legal Secretary – Canonsburg, PA

October 16, 2026

Real Estate Closing Coordinator

Bowles Rice has a rewarding career opportunity. We are seeking a detail-oriented, organized, and dependable legal secretary to join our team. Under the guidance of a talented group of attorneys and title agents, the ideal candidate will coordinate residential and/or commercial real estate transactions, communicate with clients and lenders, prepare closing documentation, and ensure that transactions proceed smoothly and efficiently from contract to closing.

Key Responsibilities

• Coordinate real estate transactions from contract execution through closing
• Communicate with buyers, sellers, real estate agents, lenders, title companies, and other attorneys
• Schedule closings and manage deadlines to ensure timely completion of transactions
• Review and/or draft contracts, title commitments, settlement statements, and closing documents for accuracy
• Obtain, track, and organize required transaction documents, e.g., mortgage and payoff statements, property taxes, closing packages, corporate due diligence, etc.
• Coordinate the disbursement of closing funds in accordance with firm procedures and applicable requirements
• Maintain accurate client files and update case management systems
• Follow up with all parties to resolve outstanding issues before closing
• Provide professional, responsive, and courteous service to clients throughout the closing process
  
  

Qualifications

• Previous experience in real estate closings, title services, or a law firm preferred
• Knowledge of residential/commercial real estate transactions and closing procedures
• Experience with real estate software
• Strong organization, time-management, and multitasking skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Proficiency in Microsoft Office and electronic document management systems
• Ability to work independently and collaboratively in a fast-paced environment
• Professionalism, discretion, and commitment to client confidentiality
  
  

You must be able to pass all background screening, including criminal. An excellent benefits package includes health insurance, 401(k), profit sharing, and a professional work environment where your contributions are valued and appreciated.

Applicants should email a cover letter, résumé, and references to the Human Resources Department at HRdepartment@bowlesrice.com. Qualified candidates will be contacted. For more information, visit our website at www.bowlesrice.com.

Bowles Rice LLP is an Equal Opportunity Employer.