Project Coordinator (Contingent II - Grant Funded)

Job Posting

JR101431 Project Coordinator (Contingent II - Grant Funded) (Open)

Department

Computer Science, JM

Position Type

Non-Regular Fixed Term (Fixed Term)

Open Date

12-15-2025

Close Date

$49,000 - $54,080

Responsibilities

Job Description:

• Recruit & select cohorts: Lead outreach, applications, interviews, selections, and waitlist.
• Build the project pipeline: Source industry/Startup/faculty AI projects; finalize scopes, timelines, contacts.
• Match & support teams: Pair students with graduate/industry mentors; run weekly check-ins and monthly cohort meetings.
• Coordinate training: Track IBM AI for Developers certification, Power Skills sessions, and the Immersion Program.
• Partner management: Maintain day-to-day communications; run quarterly partner check-ins; resolve issues quickly.
• Student logistics & support: Schedule, room/tech setup, remote collaboration access; flexible options for commuters/working students.
• Showcases & events: Plan end-of-semester Project Showcases and employer feedback activities.
• Data & evaluation: Maintain the project/partner database; collect employer ratings and student surveys; prepare dashboards and summaries.
• Grant operations: Track budget and burn rate; process participant stipends; handle purchasing, invoices, payroll/timekeeping, and travel per policy; maintain compliance records; prepare inputs for NSF reports and audits.
• Risk & comms: Monitor milestones and risks; escalate to the Director; keep a clear calendar and regular updates to stakeholders.
  
  

Minimum Qualifications

• Bachelor’s degree (any discipline).
• At least 2 years of project coordination experience.
  
  

Preferred Qualifications

• Research & analysis: Elementary knowledge of reference/research methods; ability to collect, compile, and organize data; apply basic analytical and statistical techniques; present results clearly.
• Data presentation: Ability to perform mathematical computations and present statistical material in tables, charts, and graphs (Excel/Google Sheets).
• Tools & systems: Skill using office automation software (Microsoft 365/Google Workspace); familiarity with CRM/databases (e.g., Salesforce or equivalent); comfort with project tools (Asana/Trello/Smartsheet) and virtual collaboration platforms (Teams/Zoom).
• Operations: Ability to follow purchasing/travel procedures; maintain accurate records; track budgets/expenditures at a task level.
• Communication: Clear, concise writing and speaking; prepare agendas/notes, partner updates, and summaries suitable for stakeholders.
• Collaboration: Ability to establish and maintain effective working relationships with students, faculty, and external partners; responsive follow-through.
• Organization: Strong time management; manage concurrent deadlines; maintain calendars; escalate risks promptly.
• Confidentiality & compliance: Handle sensitive student/partner information appropriately (FERPA-aware) and adhere to institutional policies.
  
  

Conditions Of Employment

• Occasional evening/weekend support for showcases, panels, or site visits.
• Regional travel to partner sites as needed.
• Background check and adherence to BSU policies and sponsor requirements.
  
  

Additional Job Information

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.