Postal and Logistics Senior Operations Coordinator (Contingent II)

Job Posting

JR101353 Postal and Logistics Senior Operations Coordinator (Contingent II) (Open)

Department

Asset Management JM, JM

Position Type

Non-Regular Fixed Term (Fixed Term)

Open Date

11-03-2025

Close Date

$55,000 - $65,000

Job Description

Under general supervision, this position supports the daily operations of the university's postal and logistics services. Responsibilities include receiving, storing, distributing, and processing mail, packages, supplies, and equipment. The role also involves coordinating with departments, maintaining inventory levels, and ensuring compliance with postal and logistical standards. The incumbent will take on a higher level of operational responsibility and will support departmental and service goals through efficient task execution and adherence to university policies and procedures.

Responsibilities

Mail & Postal Services:

• Process incoming and outgoing mail, including registered, certified, insured, bulk mail, and packages.
• Operate postage meters and other mail processing equipment.
• Sort, distribute, and deliver campus mail; secure required signatures for registered mail and packages.
• Examine and prepare outgoing mail for appropriate appearance and postage.
• Maintain records of postage usage, departmental chargebacks, and special handling items.
• Make routine trips to the on-campus post office and other delivery locations.
  
  

Shipping & Receiving

• Receive, inspect, and verify shipments against delivery documents and purchase orders.
• Tag, label, etch, or mark items for identification upon receipt.
  
  

Inventory & Storage

• Fill store requisitions and distribute supplies, materials, and equipment to departments.
• Maintain and monitor inventory levels; conduct periodic physical inventories.
• Organize storage areas and ensure cleanliness and accessibility.
• Prepare and maintain logs, forms, and other documentation for daily operations.
  
  

Operational Support & Coordination

• Take the lead on day-to-day service operations in coordination with the supervisor.
• Monitor workflows and help identify process improvements.
• Provide informal guidance to team members and support consistent adherence to procedures.
• Serve as a key point of contact for internal departments regarding mail and logistics inquiries.
  
  

Other Duties

• Operate a variety of standard equipment, including personal computers, barcode machines, postage meters, photocopiers, and warehouse material handling equipment.
• Perform other related duties as requested.
  
  

Required Knowledge, Skills & Abilities

• General knowledge of postal regulations, warehouse operations, and inventory procedures.
• Skill in operating mailroom and warehouse equipment.
• Ability to lift and transport items up to 70 lbs.; perform extensive standing, walking, and occasional climbing.
• Ability to communicate effectively, follow written and verbal instructions, and maintain accurate records.
• Competence in basic math and computer use.
• Ability to work cooperatively and serve as a knowledgeable resource to colleagues.
  
  

Minimum Training & Experience

• Education: High School Diploma or GED.
• Experience: Minimum of two (2) years of related work experience in postal services, shipping/receiving, or materials handling.
  
  

Conditions Of Employment

• Must be able to lift and carry heavy packages and perform physical tasks as needed.
• May be required to wear personal protective equipment.
• A valid Maryland Class C or Commercial Driver's License may be required.
• If a Commercial Driver's License is required, the employee is subject to federal and state drug/alcohol testing regulations.
  
  

Additional Job Information

Benefits include medical, dental, prescription, long-term disability, accidental death and dismemberment insurance and life insurance; paid time for paid sick leave and annual leave; 10 paid holidays per year, tuition remission and supplemental retirement.

Bowie State University shall not discriminate against any individual on the basis of race, color, religion, age, ancestry or national origin, sex, sexual orientation, disability, marital status or veteran status. All policies, programs, and activities of Bowie State University are and shall be in conformity with all pertinent Federal and state laws of nondiscrimination including, but not limited to: Title VII of the Civil Rights Act of 1964, as amended, Title IX of the Education Amendments of 1972, the Equal Pay Act of 1963, the Age Discrimination Act, Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, Federal Executive Order No. 11375, and Article 49B of the Annotated Code of Maryland. This commitment applies in all areas and embraces faculty, staff, and students.

Equal opportunity of access to academic and related programs shall be extended to all persons. Bowie State University shall have as its firm objective equal opportunity in recruitment and hiring, rate of pay, all other promotions, training, retention and dismissals, for all employees and applicants for employment. The University will stress equal access for employees and applicants for employment to all programs and services provided by the University both on and off campus. The University will also provide equal opportunity and an atmosphere of nondiscrimination with respect to women and members of minority groups in all its operations. In addition, the University shall promote equal opportunity and equal treatment through a positive and continuing Affirmative Action Program.

The University makes, and will continue to make, reasonable accommodations to promote the employment of qualified individuals with disabilities and disabled veterans, unless such accommodations would impose an undue hardship on the University's business.

In addition, employees and applicants will not be subjected to harassment, intimidation, threats, coercion, or discrimination because they have engaged in, or may have engaged in, activities such as filing a complaint, assisting or participating in an investigation, compliance review or hearing, or opposing any act or practice made unlawful, or exercising any other right protected by Section 503 of the Rehabilitation Act of 1973, as amended or the Vietnam Era Veterans Readjustment Assistance Act of 1974, as amended.