Event Manager

Event Manager: Job Description

Reports to: President, Vice President, and Director

Direct reports: One Event Assistant

                       Bowen & Co. Events intern(s)

Bowen & Co. Events is seeking an Event Manager to join our team of creative, enthusiastic, and strategic event professionals. Founded over 15 years ago, Bowen & Co. Events’ clients include The James Beard Foundation, producing their annual Awards for culinary excellence, as well as a 20-city Taste America culinary series popping up tastings and dinners around the country. More projects include nonprofit galas for prestigious arts and cultural organizations in Manhattan, media events, and a conference for incredible women explorers and scientists. 

The Event Manager serves as a key client liaison and a member of the event production team on select nonprofit accounts, as well as collaborating with the broader team on larger, company-wide projects. Great opportunity for a candidate with a minimum of 3-5 years’ experience and an interest in all aspects of event production. Must be a strong project manager, personable, self- motivated, detail-oriented, and comfortable working in a fast-paced environment. An enthusiasm and interest in chefs, culinary production, and/or nonprofit administration is a plus. Email resume and cover letter to: jobs@bowenandco.com. No phone calls please. 

Responsibilities

• Client management: serve as a primary liaison, with oversight from a senior leader, in the management of day-to-day operations of select accounts and projects. Ideal candidate is comfortable managing a timeline of deadlines and deliverables; developing strategies for completing and/or delegating tasks to ensure an efficient workflow; communicating with clients, vendors and stakeholders; and offering creative ideas in service of the event excellence our clients have come to expect from all our team members 
• Project management: ideal candidate is skilled at identifying and managing priorities, meeting deadlines, time management, and forecasting during the planning process
• Production: the Event Manager is also a producer, entrusted with managing key elements of an event on-site (examples include box office/guest registration/seating, auctions, speaking programs and talent coordination). In addition, the Event Manager’s responsibilities may include:
• Vendor management: manage outside project vendors specializing in graphic design, floral/event design, photography, AV, and technical production, etc.
• Event collateral development: draft and oversee development of collaterals including invitations, programs, signage and websites, in coordination with graphic designer
• Timelines: develop and track project progress
• Show flows and production schedules: strategize the timeline and staffing on event day
• Budgeting: develop and manage revenue and expense projections, receive and review contracts, track expenses, and submit invoices to clients for payment, with support from direct reports
• List management: manage direct reports as they compile and update project mailing lists, and maintain and track RSVPs for events
• Benefit fundraising: experience or knowledge of benefit fundraising and nonprofit development is a plus. The Event Manager, with oversight from a senior leader, manages benefit fundraising solicitation campaigns, including benefits fulfillment, drafting solicitation materials, income tracking and reporting, donor and volunteer leadership relations, and charity auctions, as needed
• Technology: Bowen & Co. Events’ clients increasingly utilize various software and platforms in the planning process. Examples include SquadUP, Monday.com, GiveSmart, Kindful, Give Lively, and more. A willingness, aptitude, and interest in learning and working within new technologies is useful
• Meeting preparation: schedule and prepare appropriate agendas and materials for client and new business meetings, as assigned
• Research: whether with regard to a particular project or to keep up with industry trends, it is important for each Bowen & Co. Events employee to be well informed.
• Be creative, enthusiastic and a team player

Job Requirements

• Strong organizational skills and exceptional attention to detail
• Ability to be a good brand representative for Bowen & Co. Events and our clients
• Excellent communication skills, verbal and written
• Strong computer skills including Microsoft Office (Word, Outlook, Excel, and PowerPoint)
• Ability to handle multiple tasks in a fast-paced environment and meet deadlines
• Availability to work evenings and weekends, as needed (estimated 15-20 days annually with PTO extended), and some travel to events that take place across the country

Competitive salary based on experience - starts at $62,500. This is a full-time salaried position with health benefits, PTO, and 401K available. Bowen & Co. Events currently works in-office three days a week and remotely two days a week. The office is in Dobbs Ferry in Westchester County, New York.

Bowen & Co. Events encourages diverse candidates to apply. Bowen & Co. Events is an equal opportunity employer and does not discriminate on the basis of race, sex, nationality, religion, disability, sexual identity, sexual orientation, veteran’s status, or any other protected classification.

For information about Bowen & Co. Events, please visit www.bowenandco.com.