Administrative Project Coordinator

Position Overview:

Bovenzi Tile, a premier kitchen and bath remodeling company, is seeking a highly organized and detail-oriented Administrative Project Coordinator. This role is critical to the success of our projects and overall client satisfaction. The ideal candidate will be responsible for managing the administrative side of multiple ongoing projects, including job costing, invoicing, and subcontractor coordination, ensuring projects are completed efficiently, profitably, and to the highest standards of quality.

Key Responsibilities:

Job Costing & Financial Administration

• Track and maintain accurate project budgets from start to finish.
• Assist with preparing estimates as needed.
• Reconcile vendor invoices, material receipts, and subcontractor payments against budgets.
• Monitor project profitability and alert leadership to variances in costs.

Invoicing & Billing

• Prepare and issue timely client invoices based on project milestones or contractual terms on a weekly basis and update the Schedule of Values as needed.
• Follow up on outstanding payments and coordinate with clients as needed.
• Process subcontractor invoices, verify work completion, and ensure payment schedules are followed.

Sub-Contractor Management

• Maintain and update a database of qualified subcontractors and trade partners.
• Coordinate subcontractor schedules with PM, ensuring timely project completion.
• Distribute work orders, scope of work documentation, and project timelines to
• Project Managers and Subcontractors.
• Ensure subcontractors meet company standards for quality and professionalism.

Administrative Support

• Support project managers with scheduling, permitting, and or material ordering as needed.
• Maintain organized and accurate project files and documentation.
• Communicate effectively with clients, vendors, and internal team members.
• Assist with general office duties as required.

Qualifications:

• 3 years of experience in a project coordination or administrative role, preferably in residential construction or remodeling.
• Familiarity with job costing, invoicing, and subcontractor coordination.
• Proficiency in Microsoft Office Suite; experience with QuickBooks or similar accounting/project management software preferred.
• Excellent communication and interpersonal skills.
• Strong organizational skills and a proactive, detail-oriented work style.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Preferred Qualifications:

• Experience in the kitchen and bath remodeling industry.
• Basic understanding of residential construction processes and terminology.

What We Offer:

• Competitive compensation based on experience and regular merit-based increases. We reward hard work!
• Opportunities for professional growth in a supportive and dynamic work
• environment.
• A collaborative team culture focused on delivering an exceptional client experience.

Job Type: Full-time

Pay: From $50,000.00 per year

Work Location: In person

Salary : $50,000