Jail Administration Detention Specialist

Description

Jail Administration Detention Specialist

Salary Range: $5,070 - $7,293 Monthly

$60,840 - $87,516 Annually

Hiring Range: $5,070 - $6,182 Monthly

$60,840 - $74,178 Annually

The Jail Administration Detention Specialist performs a variety of clerical and administrative tasks for the Sheriff’s Office as well as being the primary point of contact for the public. Employees will divide their time equally between reception duties and administrative tasks. Additional responsibilities may include covering extended hours, vacations, medical leave, training sessions, and providing relief support as needed.

Hours are Monday through Friday, weekends and holidays excepted. Shifts may be eight or ten hour shifts, based on the needs of the Jail Division.

Boulder County is a family-friendly workplace dedicated to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

New employees receive an 80-hour bank of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month.

PLEASE NOTE: When submitting your application be sure to include all relevant education and experience, as applications are screened based on the qualifications listed in this position announcement. Applications that do not appear to meet minimum qualifications, as outlined below, will not be considered. Resumes are not accepted in lieu of completed applications.

Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team.

Examples of Duties

• Interacts with the public both in person at the jail lobby and over the telephone. Admin Detention Specialists are responsible for responding to general inmate inquiries, providing information from the jail records management system, answering questions about court and bonding procedures, and assisting with various administrative tasks to ensure smooth operations.
• Verifies the credentials of professional visitors, including retaining copies of court orders and authorizations for professional visits.
• Coordinates the scheduling of court-ordered evaluations and supervised visits for DHHS and inmates’ children. Additionally, schedules both in-person and virtual professional visits, ensuring all visitors are checked in and properly logged.
• Schedules and checks in personal visitors, ensuring each visitor is approved to see the inmate. Verifies visitor credentials, including birth certificates, protection orders, and any other required documentation, maintaining strict adherence to jail policies.
• Initiates lobby arrests by checking potential arrestees for outstanding warrants through NCIC/CCIC databases.
• Handles incoming U.S. Mail and parcels from UPS and FedEx for both staff and inmates. Ensures all mail is checked for policy violations, with inmate parcels logged and tracked to maintain compliance and security.
• Processes outgoing inmate mail in accordance with the jail’s mail policy, ensuring that all mail adheres to the facility's rules and regulations.
• Orders and maintains supplies for the Jail Division staff, including office supplies, forms, and employee-use gloves. May assist in designing new forms or processes for the division. Monitors inventory levels to ensure that adequate stock is always available and initiates new orders when necessary to prevent shortages.
• Coordinates with vendors and technicians regarding the maintenance, repair, and service of large office equipment (copiers, printers, faxes).
• Keeps an updated list of toner replacements for the facility and coordinates replenishment to ensure operational efficiency.
• Enters relevant data into Jail Administration Comstats, including daily jail population figures, visitor statistics (both professional and personal), and the volume of incoming and outgoing mail and parcels. Ensures that all data is accurate and up to date for reporting purposes.
• Verifies bond details for transactions being sent outside Boulder County and accurately logs them in the Comstats system to maintain thorough documentation and compliance.
• Maintains an up-to-date list of notaries within the jail, manages orders for notary supplies, and provides guidance on accessing the state exam website and completing the necessary steps. Additionally, assists with notarizing paperwork for inmates and their family members, as needed (if applicable).
• Distributes phone and badge lists to Jail Division staff and ensures the employee photo board in the administrative area is current and properly maintained for quick reference.
• Will complete other tasks as assigned or as needed by the division
  
  

Required Qualifications

Education and Experience:

High school diploma or equivalent. Must have at least two years clerical/computer entry experience or any equivalent combination of education or experience.

Required to learn the Colorado and National Crime Information system (NCIC/CCIC).

Knowledge, Skills, And Abilities

Working knowledge of modern office practices and procedures, and skill in operating office equipment. Ability to work independently with minimal supervision. Ability to perform varied clerical tasks sometimes under pressure of time and heavy workload. Must have a working knowledge of correct English grammar and spelling. Must be able to deal with information of a confidential and/or unpleasant nature. Must be able to learn quickly and retain knowledge of varied and sometimes complex procedures. May be required to work special hours on short notice. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Ability to follow written and oral instructions.

Desirable Traits

• Excellent Attendance and Dependability
• Flexibility
• Integrity and Honesty
• Motivated and Dedicated
• Detail-Oriented
• Team-Oriented
• Strong Work Ethic
• Positive, Polite and Approachable
• Continuous Improvement Oriented
• Good Communication Skills
  
  

Supplemental Information

Physical Requirements

• Vision - Dual vision is not required. Single eye correctable vision is acceptable.Constantly uses vision to read teletype printouts and computer screens.
• Hearing - Dual hearing is required. Good hearing is required in performing a majority of the tasks. Constantly uses hearing to detect sounds of criminal and non-criminal behavior. Constantly uses hearing to distinguish source and content of a wide variety of sounds. Constantly uses hearing to monitor and use a police radio, radio telephone and the standard telephone to communicate with the dispatch center, other officers, and the public. Occasionally must hear people verbally calling/yelling for help from a distance of one hundred feet.
• Sense of Smell - Intact. Occasionally uses the olfactory sense to detect illegal use of drugs or chemicals. Occasionally uses the olfactory sense to evaluate the presence of toxic vapors, smoke, and fuels.
• Speech - Must be able to fluently speak and understand the English language. Frequently must converse with others in person, by telephone, and via two-way radio requiring clear diction and audible volume.
• Body Movement -
• Arms and Hands - Must have the use of arms and hands with the ability to have extension above the head. Frequently reaches for overhead files. Frequently types on a keyboard and writes using writing tools such as pens, pencils, and markers.
• Use of Legs and Lower Body - Must have the ability to move around the work area unassisted and climb stairs.
• Flexibility - Frequently must have the ability and range of flexibility to reach overhead, reach below knees, kneel, stand for long periods and work sitting for long periods.
  

Benefits

As well as offering competitive pay and a caring work environment, Boulder County offers employees an array of benefits. For all FTE and Term employees, we provide:

• Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found HERE.
• Additional Benefits can be found HERE.
• Including:
• Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
• 12 weeks Paid Caregiver leave
• Breast feeding friendly-work environment
• Sick child care, an infants-at-work policy
• Access to LifeMart discount hub, including discounts on childcare centers, event tickets, travel and more!
• Access to a nationally-recognized wellness program
• Employee Assistance Program
• PERA 401k
• Social Security retirement plans
• Additional Life and Disability Insurance
• Critical Illness and Accidental Insurance
• County-paid tuition assistance
• Eligible for PSLF- Public Service Loan Forgiveness
• Free EcoPass
• Hospital Indemnity
• ID Theft Protection
• Pet Insurance
• 8 Hours of Paid Public Service Leave
• Generous paid time off
• Holidays
• New Year's Day January 1
• Martin Luther King's Birthday January
• Presidents' Day February
• Memorial Day May
• Juneteenth June 19
• Independence Day July 4
• Labor Day September
• Indigenous People's Day
• General Election Day November (first Tuesday after the first Monday, even years)
• Veterans' Day November 11
• Thanksgiving Day November
• Friday after Thanksgiving*
• Christmas Eve- ½ day (full day off depends on day of the week)
• Christmas Day December 25
• New Year’s Eve- ½ day (full day off depends on day of the week)
• Vacation**
• 80-hour bank of vacation at the time of hire
• Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
• Medical**
• Eight hours of medical leave for each month employed.
• PERA- The County and all employees pay into both Social Security and PERA
• Employer contribution to Social Security: 7.65% of salary
• Employer contribution to PERA (Local Government Division- most county employees: 14.76%
• The District Attorney’s Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving
• Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.
  
  
01

It Is Important That You Answer All Questions Below Pertaining To Previous Life And Employment History Truthfully, Even If Previous Experiences Are Not Always Favorable. Please Indicate That You Understand The Following- I Understand That In Order For My Application To Be Considered And For Me Advance Through The Hiring Process, I Must Answer The Following Questions Truthfully. Any Discrepancies Between The Information That I Provide On My Application And Future Testing For This Position May Disqualify Me From The Hiring Process


• Yes
• No
  
  
02

Please list any and all aliases, maiden name, nicknames, other name changes.

03

List all residences in the last 10 years, beginning with your most recent address, including county of resident. List dates resided at each residence.

04

I acknowledge that in order to be considered for a position with the Boulder County Sheriff's Office I must list all places of employment for the last 15 years.


• Yes
• No
  
  
05

Have you ever been discharged (fired), asked to resign, furloughed, or put on inactive status for cause, or subjected to disciplinary action while employed? If so, state place of employment and circumstances.

06

Have you worked for the Boulder County Sheriff's Office previously? If so, state dates employed, position, and supervisor.

07

Have you served in the United States Armed Forces?


• Yes
• No
  
  
08

If YES to Military service, were you ever disciplined, arrested, or court marshaled? If so, please explain.

09

Are you now or have you ever been a member of any organization, association, movement, or group which advocates the overthrow of our constitutional form of government, or which has adopted the policy of advocating or approving the commission of acts of force or violence or which seeks to alter the form of government of the United States by unconstitutional means?


• Yes
• No
  
  
10

Are you now or have you even been a member of or associated with a group or organization that engages in illegal activities; and/or are you now or have you ever been associated with a group that advocates or engages in hatred, hostility, or violence towards people of a different race, ethnicity, nationality, religion, sexual orientation, gender, age, or other protected categories?

11

Do you have any tattoos/scars/marks anywhere on your body that are associated with a group that advocates or engages in hatred, hostility, or violence towards people of a different race, ethnicity, nationality, religion, sexual orientation, gender, age, or other protected category?

12

Litigation Information: Have you ever been the plaintiff of, or named in civil litigation, or received notice of claim or intent to be sued? If yes, please explain.

13

Please tell us about any prior drug usage (including marijuana and psilocybin mushrooms)- drugs used, how often, approximate last time used for each. Sharing this information will not preclude you from employment, however, it is information we need to evaluate your honesty and integrity as part of the hiring process.

14

Driver's License: List all states where you have been licensed to operate a motor vehicle. LIST YOUR DRIVER'S LICENSE NUMBER.

15

Traffic summons/tickets: List any traffic tickets/summons or accidents, indicated date (to the best of your knowledge), Police or Military Agency, Location, and Disposition.

16

Criminal Offense Information: List any occurrence for which you were arrested, and/or detained by police, regardless of formality and punishment. List occurrences as an adult and as a juvenile. If none, list N/A

17

List any friends, relatives, or acquaintances employed by Boulder County Sheriff's Office and their relationship to you.

18

Were you referred to this position by a current BCSO employee, volunteer, or employee who is contracted to work for the BCSO? If so, what is their name?

19

Have you previously applied with the Boulder County Sheriff's Office? If yes, state for which position(s) applied and dates.

20

Do you have active applications with other law enforcement agencies? If yes, list agency, date, position applied for, and status (if known).

21

Why are you seeking employment with the Boulder County Sheriff's Office and why do you feel qualified for the position for which you have applied?

22

Notwithstanding the provisions of Colorado Constitutional Amendment 20, Medical Marijuana, and Amendment 64 legalizing the limited use of marijuana, or Colorado Revised Statute 12-170-103 (the use of "natural medicines," also known as psilocybin mushrooms, the use or non-duty related possession of marijuana or "natural medicines" (psilocybin mushrooms) by a Sheriff's Office employee is a violation of federal law, and is prohibited by policy. Do you agree that while employed for the Boulder County Sheriff, you will not partake of any marijuana related products containing THC or "natural medicines" (i.e. Psilocybin mushrooms)?


• Yes
• No
  
  
23

List all high schools attended, dates attended and school address.

24

AUTHORIZATION FOR RELEASE OF INFORMATION: I hereby authorize the release of all information and records concerning myself to any agent of the Boulder County Sheriff's Office. The intent of this authorization is to give my consent for complete disclosure of information regarding my background, reputation, and character. This includes, but is not limited to: Records of educational institutions; military records; employment and pre-employment records; training records; financial or credit records; complaints or grievances filed by or against me; records of investigation, complaint, arrest, trial and/or convictions for alleged or actual violations of law; the results of polygraph examinations; records of civil complaints made by or against me; and verbal or written statements by any person; however personal or confidential they may appear to be. I respectfully request and direct you to release all such information upon the request of any representative of the Boulder County Sheriff's Office, regardless of any agreement to the contrary I may have previously made with you. I understand that the above information is for use by the Boulder County Sheriff's Office in conducting a background investigation to determine my suitability for employment, and will be kept confidential. I understand that all materials obtained become the property of the Boulder County Sheriff's Office and will not be released to me. In the event my application is disapproved, the specific reason therefore cannot be revealed to me. I understand that I have rights guaranteed by law to privacy with regards to the disclosure and access of records of information concerning me, and I voluntarily, knowingly, and willingly waive those rights with the understanding that information furnished will be used by the Boulder County Sheriff's Office in conjunction with employment procedures. For and in consideration of the acceptance and processing of my application for employment, I agree to hold the Boulder County Sheriff's Office, its agents, and employees harmless from any and all claims and liability associated with my application for employment or in any way connected with the decision whether or not to employ me with the Boulder County Sheriff's Office. I agree to indemnify and hold harmless any person or organization, and their agents and employees, to whom this request is presented, from and against all claims, damages, losses, and expenses, including reasonable attorney's fees, arising out of or by reason of complying with this request. A photocopy, fax, scanned, or electronic version of this release form will be valid as an original hereof, even though said photocopy does not contain my original signature. APPLICANT: Type your full name in the space provided. By doing so, you acknowledge that your typed name constitutes and electronic signature, which holds the same force as an original signature.

25

I affirm that the information contained in this application is true and correct to the best of my knowledge. I understand that withholding pertinent information or purposely falsifying information will be cause for refusing further consideration of my application. I also acknowledge that by submitting my application I am giving the Boulder County Sheriff's Office permission to investigate my background, including criminal history. I understand that my date of birth may be required to accurately conduct a criminal background investigation.


• Yes
• No
• Required Question