Co-Responder Administrative Assistant

Boulder County Community Services Department is seeking to hire a Co-Responder Administrative Assistant. This position assists the Program Manager with administrative duties for the Co-Responder team.

This is an hourly, non-benefited position that will work 5-6 hours per week on Wednesdays from 10:00am - 3:00pm. This position will work out of 1755 S Public Rd, Lafayette, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is non-exempt (eligible for overtime). 

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

Hiring Salary Range: $30.00 Hourly 

Tentative Hiring Timeline:

• Phone Screening: Week of July 27th
• First Round Interviews: Week of July 27th
• Second Round Interviews: Week of August 3rd
• Reference Check: Week of August 3rd

1. Monthly Data Checks
   1. Ensure that there are no empty cells
   2. Highlight cells and rows that need edits
2. Assist with car maintenance
   1. Emissions testing
   2. Ensure cars have gas
   3. Ensure cars are supplied with client support goods
   4. Help relay cars for routine maintenance
3. Monthly Reports
   1. Input data points into Canva templates for CR Team monthly reports
   2. Keep track of and input monthly narrative write ups and photos into monthly reports; follow up on any missing ones
4. Quality Assurance Checks
   1. Ensure that Co-Responder case management data is entered every month
   2. Notify supervisor of Co-Responders missing notes
5. P-Card Purchases
   1. Purchase client goods and supplies along with marketing supplies for events
   2. Complete p-card purchase sheets as needed in Oracle
6. Maintain the Storage Room
   1. Keep track of inventory and ensure cleanliness of Co-Responder storage closet
   2. Notify Supervisor if additional supplies are needed or run out
7. Note Taking
   1. Assist in note taking during team meetings, trainings, or other events
8. Budget Assistance
   1. Assist in preparation of annual budget requests, IGAs and MOUs
9. Support in Data Tracking & Updates
   1. Update and Maintain Community Resource Document
   2. Review and input updates for community resources and supports
10. Assist in tracking Kudos to team
    1. Review weekly emails and input any Kudos provided into the corresponding CR’s Kudos document for that year as well as the Kudos Tracker Document
11. Assist in tracking code black data
    1. Track data for any unattended death calls in the Code Black Data document for the CR Team
12. Assist in tracking victim advocate overlap
    1. Track data for Victim Advocate-involved call outs in the tracking document
13. Additional Responsibilities
    1. Performs related work, as required
    2. May be reassigned during emergency situations

PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

EDUCATION & EXPERIENCE:

Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of:

• High School Diploma or equivalent

DRIVER'S LICENSE:

• Applicants must have a valid driver's license and a clean driving record
• For more information regarding a clean driving record, please click here.

BACKGROUND CHECK & FINGERPRINTING:

• A job offer is contingent on passing a background investigation with fingerprinting

PREFERRED QUALIFICATIONS: 

• Education or experience in Social Work, Psychology, Criminal Justice, or related field 

KNOWLEDGE, SKILLS, & ABILITIES:

• Operational and logistical support skills
• Attention to detail
• Time management skills
• Organizational skills
• Ability to communicate effectively with internal and external partners
• Problem-solving skills
• Technical skills including Microsoft Office, Canva, Purchasing and Documentation Tools, etc.

Boulder County is a workplace dedicated to supporting individuals and families of all types and to fostering a diverse, inclusive, and respectful environment for all employees. We prohibit unlawful discrimination against applicants and employees on the basis of race, color, religion, gender, gender identity, national origin, age, disability, socio-economic status, sexual orientation, genetic information, or any other status protected by applicable federal, state, or local law.