Clerical - School Bookkeeper

Botetourt County Public Schools

Job Descriptions

www.bcps.k12.va.us

JOB CLASS: Clerical, School Bookkeeper 12/260/8

GROUP: Classified

FLSA STATUS: Non-Exempt

GRADE: 142

SALARY RANGE: $28,801 to $56,773

GENERAL RESPONSIBILITIES:

Responsible for financial accounting and specialized clerical work, including the presentation of the financial position of a school through clerical maintenance, processing of records and documents, and the appropriate training of staff.

ESSENTIAL TASKS:

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Work directly with the principal to develop a budget for the fiscal year and provide teachers and principal with monthly reports.
• Communicate with Curriculum Leaders and provide up to date budget information and reports.
• Audit all club and class activity accounts and other related accounts when needed.
• Maintain appropriate contact with school personnel, parents, students and vendors.
• Prepare appropriate records for annual school board audit.
• Record receipts and disbursements on computer accounting program.
• Prepare and transport daily deposits to the bank.
• Prepare monthly bank reconciliation and financial statement reports and reconcile monthly draw reports.
• Monitor staff and financial procedures as needed.
• Receive all school materials and distribute them to the appropriate location.
• Handle any discrepancies or returns with the vendors.
• Oversee field trip planning, process contract, receive money and disburse check.
• Maintain records of all field trips.
• Provide any updated W-9 information to the school board office.
• Provide principal with clerical assistance and other duties as deemed necessary in the operation of the school.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Advanced knowledge of accounting procedures and budget analysis; ability to create computer spreadsheets and reports; knowledge of bookkeeping terminology, methods, procedures and equipment; thorough knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment; ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill in using a variety of office machines and computer equipment and some typing ability; ability to establish and maintain effective working relationships with associates.

EDUCATION AND EXPERIENCE:

High School Diploma. Computer Spreadsheet knowledge. Experience in secretarial work and bookkeeping. Knowledge of Munis and Power School software.

A comparable amount of training and experience may be substituted for the minimum qualifications.

PHYSICAL REQUIREMENTS:

None

SPECIAL REQUIREMENTS:

None

Last Update: September 2026