Loan Document Closing Specialist

POSITION SUMMARY

As the Loan Documentation Closing Specialist, you are responsible for activities related to the preparation, review and processing of loan documentation for Consumer, Business, Commercial, Commercial Real Estate and Home Equity Lines of Credit (HELOC) loans. The Loan Documentation Closing Specialist ensures the documents requested comply with bank policy as well as applicable state and federal laws while maintaining integrity of all information related to the documentation process for privacy, reporting and audit purposes. As a representative of the Bank, you are required to present a positive and professional image at all times.

JOB REQUIREMENTS

• High school diploma or equivalent required
• Flexibility to work before and after normal business hours as necessary to meet deadlines and the needs of the bank required

COMPETENCIES

• Possess strong organizational, interpersonal, communication (both written and oral), and problem-solving skills
• Ability to adhere to performance standards of the team and meet quarterly production goals consistently
• Ability to ensure group-working folders are updated constantly and consistently to provide transparency to the team
• Ability to assume responsibility, display initiative, exercise good judgment, make and act upon decisions with minimal supervision
• Ability to be self-motivated, confident, detail-oriented and have the ability to multi-task and work on several loan files at a time with minimal errors and exceptions under limited time constraints
• Possess a high energy level and strong sense of urgency
• Possess comprehensive knowledge of loan documentation and of the laws and regulations that apply to loans and loan documentation
• Possess knowledge in entity documents to determine authorization and signers
• Possess knowledge in title insurance policy requirements and exceptions utilized in preparing loan documents and as a secondary review
• Ability to read, comprehend and evaluate detailed and complex loan documents
• Possess excellent decision-making, analytical, and mathematical abilities
• Ability to maintain confidentiality at all times
• Ability to maintain a cooperative and professional manner with internal and external customers
• Ability to communicate effectively with other departments in the Bank and work as an engaged team player

DUTIES AND RESPONSIBILITIES

• Prepare and review loan documents for the closing and settlement of all types of loan transactions including Consumer, Commercial, Commercial Real Estate, and HELOCS while meeting closing deadlines

• Process HELOCS from application to post closing. This includes sending out disclosures in a timely manner, ordering title work from the Title Company, ordering appraisals/flood from Real Estate Services, creating the closing documents, and preparing the closing packet to send to Loan Fulfillment

• Certify that attorney prepared loan documents for new loans, extension and modifications have all required language
• Ensure that the loan package(s) comply with the credit approval and follows loan policy before the package(s) leave the department
• Maintain comprehensive knowledge of Business, Consumer, Commercial, Commercial Real Estate, and HELOC loan documentation requirements
• Maintain knowledge and understanding of the Bank’s Loan Policy and Credit Procedures and performs all responsibilities according to these guidelines
• Maintain a thorough knowledge of lending regulations, including HMDA, Reg B, Reg Z, and Reg 0
• Maintain compliance with regulations and bank policies and procedures, including the Bank Secrecy Act (BSA) and the Office of Foreign Assets Control (OFAC) requirements
• Actively support the ongoing development of a culturally diverse workforce
• Complete other duties as assigned as determined by management to be reasonable and beneficial

PHYSICAL REQUIREMENTS

This position largely operates in a professional office environment. While performing the duties of this job, the employee is regularly required to communicate effectively with Bank management and employees. Regular use of the telephone and email for communication is essential. Remaining in a stationary position for extended periods of time is common. Must be able to accurately gather and process verbal and written information and properly prepare or inspect documents. Good manual dexterity is needed for the frequent use of common office equipment such as computer terminals, calculators, copiers and telephones.