ADMINISTRATIVE MANAGER, School of Medicine, Infectious Diseases

Category

Boston University Medical Campus --> Professional

Job Location

Boston, MA, United States

Tracking Code

25500972851115

Posted Date

11/17/2025

Salary Grade

Grade 49

Expected Hiring Range Minimum

$71,000.00

Expected Hiring Range Maximum

$129,100.00

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Type

Full-Time/Regular

Responsibilities

Under the supervision of the Principal Investigator (PI), the Program Manager is responsible for planning and managing the overall execution of domestic and international research initiatives by the PI, including:

• Developing and monitoring research budgets and expenses; ensuring study teams meet quality, budget, and timeline targets; -implementing operational strategies and/or decisions (with input from study team and PI) in support of achieving research objectives; researching funding opportunities and supporting grant development process.
• Supervising junior study staff, including study coordinators and research assistants; and advising on study design, launch, and implementation. An excellent candidate is somebody motivated by the opportunity to improve the lives of others through supporting impactful global infectious disease research.
• Strategic Portfolio Management-
• Aid in strategic planning for growth and direction of research portfolio. Work with PI to project and plan for growth. Recommend, create, and implement changes across portfolio.
• Support PI in prioritization of tasks and allocation of resources, including staffing resources, across projects.
• Assist with identifying funding sources and preparing grant proposals (literature searches, budget development, assemble supporting materials, write select sections, and oversee grant application submission) Research Project Implementation
• Provide program-level direction to study coordinators on the development of protocols, SOP/MOPs, data collection procedures, clinical and data quality management plans, data collection instruments, and training materials.
• Work with the research team to facilitate & ensure protocol adherence, data and clinical quality assurance activities, timely and accurate data collection, and timeline adherence to achieve study goals.
• Advise on the development and implementation of recruitment and retention strategies to ensure targets are met.
• Support the development of new research protocols, aiding in submission of new protocols, amendments, annual reports, etc. to the IRB, as needed.
• Develop and submit annual progress reports to external funding agencies/sponsors (e.g., NIH).
• Financial Management-
• Leads development of budgets/cost proposals for research grants (e.g., NIH).
• Perform regular budget tracking and forecasting across grants and accounts based on study progress, delays, enrollment, etc.; track and forecast salary coverage and support for PI and study staff.
• Work directly with Grants Management to track, review, and approve invoices from subcontracts and vendors.
• Function as a key liaison with funding sources and regulatory agencies.
• Ensures clear communication and compliance.
• Administrative Support-
• Collaborate with Grant Manager to initiate subcontract, material transfer, and data use agreements, provide comments to drafts, and track and ensure timely execution of agreements.
• Work with PI to perform data analytics on progress across research portfolio; prepare communications on progress of and findings from studies to external stakeholders.
• Monitor guidelines and policies with the purpose of ensuring compliance with all government regulations, as well as maintaining alignment with the organization's mission.
• Coordinate weekly research meetings to review project status and progress, discusses group topics of concern. Schedules and leads other meetings, as needed.
• Personnel Management-
• Lead the selection of qualified employees for employment following all policies, guidelines, and applicable laws, working with PI, department managers, and Human Resources.
• Responsible for effective personnel management including training, directing, chairing meetings, mentoring and instilling a commitment to quality and excellence.
• Monitors productivity and performance to identify and evaluate research team strengths and training opportunities in relation to operational effectiveness.
• Conducts employee performance evaluations and disciplines when appropriate to include termination, with appropriate supportive documentation as per established policy.
• Maintains personnel files for all assigned staff, including current CV, current job description, core competency ratings, mandatory education requirements, continuing education requirements, and yearly performance evaluation/goals and objectives.
• Maintains time off records; processes all payroll requests, action forms, timecards and vendor/sub-contractor billing.
• Assists with orientation and supervision of graduate interns (e.g. public health or medical students), residents and research assistants rotating through the department.
• Other Duties:
• Perform other duties as needed.
• Adhere to all of the principles of RESPECT.
  

Required Skills

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.